Senior Executive Assistant to General Counsel
Harrison, NY
| Employer: | Mastercard |
| Category: | Other |
| Job Type: | Full Time |
Description | |
|
Our Purpose We work to connect and power an inclusive, digital economy that benefits everyone, everywhere by making transactions safe, simple, smart and accessible. Using secure data and networks, partnerships and passion, our innovations and solutions help individuals, financial institutions, governments and businesses realize their greatest potential. Our decency quotient, or DQ, drives our culture and everything we do inside and outside of our company. We cultivate a culture of inclusion for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team - one that makes better decisions, drives innovation and delivers better business results. Title and Summary Senior Executive Assistant to General Counsel Overview: The Senior Executive Assistant provides comprehensive administrative support to the General Counsel at Mastercard. This role is pivotal in ensuring the smooth operation of the department and involves a variety of responsibilities that require a high level of confidentiality and professionalism. Role: • Performs general administrative duties to support day-to-day department operations and provides coordination across the team. • Responsible for complex calendar management and scheduling meetings across time zones. Manages access to the executive. • Makes travel arrangements, both domestic and international, for senior staff including booking flights, cars and hotels. Processes visa applications when necessary. • Manages expense reporting in-line with company Travel and Entertainment policy. Manage department purchases and Purchasing Card reconciliation, ensuring purchases are made in alignment with budget and in compliance with related finance policies. • Plans and coordinates events, on or off site, with both internal and external participants. Coordinates with guest speakers, catering, venue booking and other event specific needs. • Interacts with board members, investors, government officials and other sensitive contacts. • Supports the onboarding of new team members. • Creates and edits presentations, and other communications. May create executive briefings. • Assist in preparing and maintaining departmental budget and creates reports on budget status and compliance. • Manages and communicates corporate applications and compliance programs, such as, Access Management, Vivo, Concur, Oracle and other internal applications. • Maintains ad hoc administrative programs for the department and utilizes spreadsheets or databases to monitor departmental information and generate reports. • Researches complex issues on behalf of the executive, requiring a high level of confidentiality and tact. • Acts as a leader to other business unit administrative support staff. All About You: • Experience handling sensitive and highly confidential data. • Experience independently planning and coordinating webcasts, managing unforeseen disruptions. • Experience managing customer or other executive meetings coordinating hotel, meals, transportation and entertainment, including working with technology team to ensure seamless delivery. Meetings may include Board Members and other external executives. • Experience with calendar optimization. • Experience managing complex relationships with colleagues from multiple markets, business units and external entities. • Demonstrated self-direction in overcoming team conflict or communication problems and in serving as a resource for junior level colleagues. • Experience managing mid-size projects. Mastercard is an inclusive equal opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, ethnicity, disabled or veteran status, or any other characteristic protected by law. In the US or Canada, if you require accommodations or assistance to complete the online application process or during the recruitment process, please contact reasonable_accommodation@mastercard.com and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. The Reasonable Accommodations team will respond to your email promptly. Corporate Security Responsibility All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:
| |