PS Outpatient Svcs. Specialist- Rose Park Clinic

PS Outpatient Svcs. Specialist- Rose Park Clinic

Job Summary

This position will be located at the Rose Park Dental Clinic in Salt Lake City and is a benefits-eligible position including: retirement, medical, dental, vision and life insurance options, retirement, generous paid time off accruals, tuition reduction and free public transportation. We recognize the value our team members bring to our organization; our culture is one of continuing education and constant growth with potential opportunities for advancement.

The Outpatient Services Specialist provides exceptional care for our patients and guests by offering them professional service and creating a memorable patient experience. The incumbent accurately and professionally handles all front desk operations including, but not limited to all phases of the patient registration, scheduling, and payment collection processes. The core responsibilities of this role maximize efficiency through facilitating and ensuring the accuracy of the information flow between patients, dental staff, and other various departments.

As a member of the School of Dentistry team, you are expected to form positive and productive relationships with peers, students, and leadership to support the mission, vision, values, and https://www.ped.med.utah.edu/pedsintranet/docs/promise_standards.pdf of the organization. You are expected to encourage and foster a supportive and compassionate environment for all patients, students, faculty, staff, and the communities we serve.

Responsibilities

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Employees may be required to assist in other areas of the clinic as needed.

Essential Functions

1. Schedules patient appointments and contacts patients for rescheduling, missed appointments and appointment reminders.

2. Assists patients with automated medical record access, as needed.

3. Corresponds with patients, providers and staff in person and via email, phone, and electronic medical records in a confidential, professional manner using empathy, tact, and diplomacy.

4. Completes patient check-in and check-out processes by reviewing accounts and other compliance-related documents for completeness and accuracy. Obtains and documents missing information required for registration.

5. Adheres to standards set by OSHA, HIPAA, FERPA, CODA, and other standards.

6. Verifies charges are entered into Epic. Collects all necessary co-pays, deductibles, and co-insurance, as needed and reconciles cash against daily charge and cash reports. . Verifies patient benefits and eligibility, when needed.

7. Maintains accurate and orderly patient medical records ensuring all paperwork is scanned into Epic. Maintains and utilizes work-lists, including reminder calls, waitlists, referrals, and insurance verification.

8. Responds to questions regarding account status and concerns. Resolves billing or charge disputes or forwards problem accounts to the appropriate individual for resolution.

9. Assists in the orientation, education, and training of dental students, residents, and staff on clinical procedures and protocols.

10. Participates and contributes in committees and discussions regarding clinic operations, protocols, and/or quality assurance.

Knowledge / Skills / Abilities:

• Demonstrated potential ability to perform the essential functions of the job as outlined above.

• Ability to maintain a professional demeanor in stressful or difficult situations.

• Ability to provide care appropriate to the patient demographic served.

• Ability to display active listening and verbalize empathy while developing relationships with patients, guests and coworkers.

• Ability to assess data regarding the patient's status and provide care, as detailed in the department's policies and procedures manual.

• Demonstrated excellent communication, interpersonal, organizational and follow-through skills.

• Ability to be highly motivated and pay attention to detail with a passion to provide excellent customer service in a fast paced and evolving environment.

• Ability to work efficiently and independently.

• Demonstrated computer skills and an ability and willingness to learn new applications and software, procedures and processes.

• Ability to assimilate data from various sources.

• Demonstrated knowledge of HIPAA regulations to ensure that patient information is guarded and respected.

• Ability to navigate a facility with multiple providers and services.

Minimum Qualifications

• One year of office experience, customer

service experience, or equivalency (one year of education can be substituted for two years of related work experience).

• Current, valid Utah driver's license at

time of hire may be required in some

areas.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Preferences

Experience with CDT codes may be preferred.One year experience in patient registration, admitting or related work may be preferred

Dental office experience preferred

Epic experience preferred

Bilingual in Spanish preferred

Special Instructions

Requisition Number: PRN40586B

Full Time or Part Time? Full Time

Work Schedule Summary: Monday – Friday, hours may vary depending on clinic needs.

Department: 01478 - SOD - EDUCATION

Location: Other

Pay Rate Range: $16.90- 20.45

Close Date: 3/11/2025

To apply, visit https://apptrkr.com/5867020

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