Description
The Maryland-National Capital Park and Planning Commission, Southern Recreation and Leisure Services Division is seeking two highly skilled Administrative Assistant III's.
The Administrative Assistant III will provide office management and administrative support work, control workflow, establish office procedures in support of a division, and ensure conformance with policy and procedures. This is the full performance administrative office support position.
Please Note: The salary range listed above shows the earning potential for this position. The budgeted salary range for this position is $47,395 - $65,667. Salary is commensurate with experience.
Examples of Important Duties
Complete all documents for employment actions- Creates, reviews and processes all intermittent Performance Action Forms (PAFs) for hiring, annual evaluations, and dismissals in a timely manner within M-NCPPC guidelines. Maintains up-to-date files for all intermittent employees.
- Maintains a confidential database for intermittent staff to track PAFs relative to new assignments, contract renewals, new hires, and termination of employees.
- Communicates with managers, of all venues, to stay on schedule with the processing of these actions. Conducts occasional training sessions for the managers to keep them current with the various systems as they relate to hiring, termination and annual evaluations.
Serves as contact and processor for intermittent payroll issues. - Reviews intermittent time and attendance reports to ensure hours are accurate and do not exceed maximum of 29.5 hours per week and call inaccuracies to the attention of the appropriate manager.
- Reviews and processes intermittent timecards, through Kronos, bi-weekly.
- Communicates directly with Payroll Office in rectifying all intermittent payroll issues.
Financial Responsibilities - Prepares purchase orders, check requests and all other necessary financial documents to ensure the facility is operable.
- Prepares all necessary paperwork to ensure vendors are paid timely.
- Makes sure purchases are in accordance with M-NCPPC policies and procedures.
- Reviews all expenditures making sure they are tracked against the correct accounting unit.
- Prepares all contracts for the facility and ensuring they are kept up-to-date.
- Keeps current files on all transactions for budgeting purposes.
- Handles petty cash and purchase card transactions (if applicable) according to the purchasing policies and procedures.
- Communicates with purchasing department to ensure compliance with current procedures.
- Reports all necessary purchased items for fixed assets inventory.
Customer Service - Displays a positive image for M-NCPPC.
- Main administrative contact person for the facility and must be knowledgeable of all activities as they relate to the facility.
- Answers the telephone timely and responds to all customer inquiries.
- Directs all calls to the appropriate person.
Committee Participation - Actively attend and participate in various job specific committees.
- Reports to facility staff all activities and updates.
- Acts as liaison between the facility and the committee. Completes all committee assignment responsibilities by set deadlines.
Conservation- Monitors the work area/facility with a conscientious effort to promote the efficient use of electric power, fuel, telecom and water resources.
- Properly and effectively recycles Commission waste, including paper goods, plastics, glass, batteries, and other recyclable products.
Minimum Qualifications
1. High school diploma or GED; and
2. Bachelor's degree in business administration, management, or related subject; or four years of progressively responsible related experience; or
3. An equivalent combination of education and experience.
Supplemental Information
Classification/Spec Title: Administrative Assistant III
May be subject to drug and alcohol testing.
The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.
Applicants with Disabilities under the Americans with Disabilities Act.
If you require accommodations or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of applications at or 301-454-1411 (Maryland Relay 7-1-1)
M-NCPPC will make all efforts to reasonably accommodate you.
THE MARYLAND-NATIONAL CAPITAL PARK AND PLANNING COMMISSION
2025 BENEFIT SUMMARY FOR MERIT SYSTEM EMPLOYEES
The following benefit summary is provided for informational purposes only and is not, nor should be construed as an employment agreement with the M-NCPPC, implied or actual. It is not all-inclusive and is subject to change. Benefits listed are extended to all Merit System employees of the Maryland-National Capital Park and Planning Commission (M-NCPPC). All plans are optional except the Defined Benefit and Long-Term Disability plans.
Eligibility
You have 45 days from your hire date to elect your benefits. Your coverage begins on the first of the month following receipt of your enrollment forms and required documentation.
Retirement Programs- Defined Benefit Plan (Mandatory Participation) - Plan E excludes FOP members.
PlanEmployee ContributionPlan C9.5%* of base salary (FOP members only)Plan E4% of base salary up to maximum Social Security Wage Base (SSWB) and 8% in excess of SSWB.
- Deferred Compensation ICMA-RC 457 plan (Optional)
- Traditional and Roth IRAs (Optional)
Health Insurance Plans (FOP Members Pay 23% for Medical, Prescription and Dental and same as all other employees for Vision.) All other employees pay percentage below.- Medical
- Kaiser Permanente Health Maintenance Organization (HMO) with Prescription Plan - (15%)
- UnitedHealthcare Select Exclusive Provider Organization Health Plan (EPO) - (20%)
- UnitedHealthcare Choice Plus Point of Service (POS) - (20%)
- Prescription - CVS Caremark - (15%)
- Dental - Delta Dental PPO and DeltaCare USA HMO - (20%)
- Vision - EyeMed - (80% of Low Option plan paid by Commission. Any balance paid by employee.)
- Low, moderate, and high options are available. Frequency of covered services differs.
Flexible Spending Accounts (Employee Pays 100%)- Medical Account - Maximum annual contribution: $3,200
- Dependent Care Account - Maximum annual contribution: $5,000
Long-Term Disability Insurance (Mandatory Participation)- Employee Pays 20%: Commission Pays 80% (FOP Members Pay 100%)
- Benefits paid at 66 2/3% of base salary, maximum of $6,000/month
Supplemental Long-Term Disability Insurance (Employee Pays 100%)- Benefits paid at 66 2/3% of base salary that exceeds $108,000; capped at $216,000
Basic Life and AD&D Insurance (Employee Pays 20%: Commission Pays 80%)- Two (2) times base salary; maximum benefit is $200,000 for each
- Automatic coverage with opt-out provision
Supplemental and Spouse/Dependent Life Insurance (Employee Pays 100%)- Supplemental - 1,2,3,4, or 5 times base salary; maximum benefit is $750,000
- Spouse/Dependent Combination - $10,000/$5,000, $20,000/$10,000, or $30,000/$15,000
Sick Leave Bank (Contribution and Benefit hours prorated for part-time employees)- Employees have 60 days from date of hire to enroll.
- Employee contributes 8 leave hours each year
- Annually covers up to 688 hours for own serious medical condition, and 480 hours for parental responsibilities (birthadoption or foster care), and 80-160 hours for serious medical condition of an immediate family member
Leave Programs- Annual: 15 days per year
- Personal: 3 days per year (12-month waiting period)
- Sick: 15 days per year
- Holidays: 11 days per year
Other Benefits- Credit Union
- Employee Assistance Plan
- Legal Services Plan
- Tuition Assistance Program
- Wellness Program
- Work-Life Program
For a more detailed description of benefits, please contact the Commission's Health and Benefits Office at benefits@mncppc.org or 301-454-1694.
* 01
Which best describes your level of education? - Some high school
- High school diploma or GED
- Some college
- Associate's degree
- Bachelor's degree
- Master's degree
* 02
If you have a college degree, is it in the field of business administration, management, or related subject? - Yes, my college degree is in the field of business administration, management, or related subject
- No, my college degree is not in the field of business administration, management, or related subject
- I do not have a college degree
* 03
How many years of progressively responsible related experience do you have? - No experience
- Less than 2 years
- 2 years to less than 3 years
- 3 years to less than 4 years
- 4 years to less than 5 years
- 5 years or more
* 04
Do you possess at least 3 years of administrative office work experience?
* 05
Please indicate which of the following Microsoft products you are proficient in using? Select all that apply. - Microsoft Word
- Excel
- Outlook
- PowerPoint
- Publisher
- Teams
* 06
Do you prefer working independently or as a member of a team? Why?
* 07
In which type of office environment do you excel most?
* Required Question
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