Description
The Maryland National Capital Park and Planning Commission, Department of Parks and Recreation, Prince George's County, a six-time Gold Medal award winning agency, is seeking an organized, detail-oriented, resourceful, self-motivated Administrative Specialist II to join the Compliance, Performance, and Innovation Division (CPID). This team is responsible for reinforcing the Department's governance policies and procedures. It also owns the effort to maintain accreditation in prestigious national parks and recreation organizations. This team completes the Gold Medal application process on an annual basis. Lastly, it strives to innovate improved best practices as staff provide the finest programs and services. We do all of this while incorporating local and regional trends into park and recreation programming for all ages and interests. If you are a hardworking team-player who enjoys variety, then we have just the position for you!
As a Project Coordinatorin the CPID, you will support the Division Chief, and up to eight career staff, and any number of seasonal/intermittent staff. Your work will be a key component in assisting the CPID team as they lead a wide range of initiatives, and address pressing matters as they arise. This position supervises internal and external administrative functions. Employee performs other duties as assigned. In addition to a thorough daily routine, the person in this position is also focused on taking the lead with administrative projects as assigned by the Division Chief.
Examples of Important Duties
Specific work functions include, but are not limited to:
Develops office policies and procedures. Research administrative and procedural issues to improve office operations. Reports to Division Chief; makes recommendations to Chief and identifies work processes that might be suitable for automation. Works with staff to develop, lead, and implement workflow plans. Supervises and monitors the ordering, safekeeping, and inventory controls of division equipment and supplies. Coordinates and conducts activities with other Divisions.Contacts managers and other staff on behalf of Division Chief to discuss and relay orders on confidential, sometimes critical issues, or to provide information on status of programs and projects. Keeps support staff and managers advised of upcoming scheduled events or deadlines, and initiates steps to ensure deadlines are met.Establishes and maintains Outlook calendars for Division Chief and other leadership positions, as it pertains to meeting schedules with internal and external collaborators. Prepares agendas and may attend and take minutes of meetings. May also develop and operate slides for PowerPoint presentations.Acts as Division Human Resource Coordinator. Disseminates matters of importance related to personnel and human resources to Division staff. Coordinates Division recruitment process and acts as liaison between the Division and Human Resources on matters related to recruitment. Coordinates the employee evaluation process. Serves as the Division benefits coordinator. Processes human resource documentation for Division staff. Conducts orientation sessions for new employees to explain Division organization, policies, and procedures. Completes personnel paperwork and coordinates with other Commission offices to process. Maintains personnel files, to include records of personnel actions.Coordinates technical and administrative support work for review; controls and processes a variety of materials for several administrative functions (finance, purchasing, contracts, human resources, payroll, budget, and other business transactions).Prepares a wide variety of sophisticated correspondence. Uses software to enter data, and performs computations using a wide variety of tables, graphs, and statistics. Extracts and compiles data to prepare administrative reports, budget documents, PowerPoint presentations, and executive briefing materials. Makes corrections to ensure error-free final copy.Serves as primary contact on administrative matters. Responds to inquiries on status of administrative actions and appropriate processing procedures. Reviews all administrative and operational issues.Maintains records for Division revenue and expenditures. Assigns proper accounting codes. Prepares and processes check requests. May serve as custodian of petty cash and/or purchase card, and field purchase order systems. Maintains records of timecards, fixed asset inventory, and other data for Division. Verifies records for accuracy and resolves any discrepancies.Composes a variety of technical and administrative documents and comprehensive reports for the Division. May assemble data to prepare departmental administrative or budget status reports. May monitor fiscal expenses and budget for immediate office or designated activity.May assist with planning, logistics, implementation, purchasing, and evaluating high-profile meetings/events, both internal, and with external collaborators.Coordinates meeting requests, facilities, and travel arrangements for Division staff. Alerts Division Chief and other staff of scheduled events, deadlines, or pending matters.During absences, acts on behalf of Division Chief on significant administrative issues requiring initiative and independent judgment.
Minimum Qualifications
Bachelor's Degree in Human Resource Management, Finance, Business or any related field.Two (2) years of progressively responsible experience in human resource management, finance or any other related field of business administration.An equivalent combination of education and experience may be substituted, which together total 6 years.
Preferred Qualifications:
- Knowledge of administrative management principles, methods, techniques, and practices
- Experience with project management, agency governance/audit requirements, and agency certification procedures
- Skill in preparing accurate, complete, and timely analyses of administrative management matters
- Active participation in office management, including clerical tasks such as ordering supplies, managing office equipment, conducting short-term research projects, and drafting and proof-reading correspondence
- Strong social skills to interact optimally within the Division and with internal and external collaborators
- Proficiency in the Microsoft Office suite, SharePoint, Teams, and specialized software, including Adobe Sign, time and attendance management, recruitment and onboarding, and finance and accounting
- Exceptional organizational skills and ability to provide substantive administrative support in a fast-paced office environment
Supplemental Information
Class Specification: Administrative Specialist II -1135
May be subject to medical, drug and alcohol testing.
Working Conditions:
Works in an office setting; may work outdoors briefly on an incidental basis. Work is primarily sedentary and requires very light to light physical effort. May be subject to various job demands such as high volume of work and tight deadlines.
The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.
Our ideal candidate has:
- Knowledge of the principles, methods, techniques, and practices of administrative management in general.
- Skill in rapidly acquiring proven understanding of sophisticated matters
- Ability to prepare accurate, complete, and timely analyses of administrative management matters.
- Considerable problem-solving skills.
- Experience managing and implementing office policies and procedures.
- Experience conducting research on varied topics with short timelines.
- Experience with project management.
- Excellent digital literacy and comfort using MS Office programs, Adobe, and internet search engines.
- Knowledge of Microsoft Teams and ability to help others participate in virtual meetings.
- Experience drafting and proof-reading correspondence.
- Experience providing substantive administrative support in a fast-paced office environment.
- High emotional intelligence and a desire to work as part of a team.
- Social skills to interact with business contacts in a businesslike, customer service-oriented manner; this includes skill in establishing and maintaining effective working relationships and working as a member of a team.
DIVERSITY STATEMENT:
The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.
Applicants with Disabilities under the Americans with Disabilities Act.
If you require accommodations or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of applications at or 301-454-1411 (Maryland Relay 7-1-1)
M-NCPPC will make all efforts to reasonably accommodate you.
THE MARYLAND-NATIONAL CAPITAL PARK AND PLANNING COMMISSION
2025 BENEFIT SUMMARY FOR MERIT SYSTEM EMPLOYEES
The following benefit summary is provided for informational purposes only and is not, nor should be construed as an employment agreement with the M-NCPPC, implied or actual. It is not all-inclusive and is subject to change. Benefits listed are extended to all Merit System employees of the Maryland-National Capital Park and Planning Commission (M-NCPPC). All plans are optional except the Defined Benefit and Long-Term Disability plans.
Eligibility
You have 45 days from your hire date to elect your benefits. Your coverage begins on the first of the month following receipt of your enrollment forms and required documentation.
Retirement Programs- Defined Benefit Plan (Mandatory Participation) - Plan E excludes FOP members.
PlanEmployee ContributionPlan C9.5%* of base salary (FOP members only)Plan E4% of base salary up to maximum Social Security Wage Base (SSWB) and 8% in excess of SSWB.
- Deferred Compensation ICMA-RC 457 plan (Optional)
- Traditional and Roth IRAs (Optional)
Health Insurance Plans (FOP Members Pay 23% for Medical, Prescription and Dental and same as all other employees for Vision.) All other employees pay percentage below.- Medical
- Kaiser Permanente Health Maintenance Organization (HMO) with Prescription Plan - (15%)
- UnitedHealthcare Select Exclusive Provider Organization Health Plan (EPO) - (20%)
- UnitedHealthcare Choice Plus Point of Service (POS) - (20%)
- Prescription - CVS Caremark - (15%)
- Dental - Delta Dental PPO and DeltaCare USA HMO - (20%)
- Vision - EyeMed - (80% of Low Option plan paid by Commission. Any balance paid by employee.)
- Low, moderate, and high options are available. Frequency of covered services differs.
Flexible Spending Accounts (Employee Pays 100%)- Medical Account - Maximum annual contribution: $3,200
- Dependent Care Account - Maximum annual contribution: $5,000
Long-Term Disability Insurance (Mandatory Participation)- Employee Pays 20%: Commission Pays 80% (FOP Members Pay 100%)
- Benefits paid at 66 2/3% of base salary, maximum of $6,000/month
Supplemental Long-Term Disability Insurance (Employee Pays 100%)- Benefits paid at 66 2/3% of base salary that exceeds $108,000; capped at $216,000
Basic Life and AD&D Insurance (Employee Pays 20%: Commission Pays 80%)- Two (2) times base salary; maximum benefit is $200,000 for each
- Automatic coverage with opt-out provision
Supplemental and Spouse/Dependent Life Insurance (Employee Pays 100%)- Supplemental - 1,2,3,4, or 5 times base salary; maximum benefit is $750,000
- Spouse/Dependent Combination - $10,000/$5,000, $20,000/$10,000, or $30,000/$15,000
Sick Leave Bank (Contribution and Benefit hours prorated for part-time employees)- Employees have 60 days from date of hire to enroll.
- Employee contributes 8 leave hours each year
- Annually covers up to 688 hours for own serious medical condition, and 480 hours for parental responsibilities (birthadoption or foster care), and 80-160 hours for serious medical condition of an immediate family member
Leave Programs- Annual: 15 days per year
- Personal: 3 days per year (12-month waiting period)
- Sick: 15 days per year
- Holidays: 11 days per year
Other Benefits- Credit Union
- Employee Assistance Plan
- Legal Services Plan
- Tuition Assistance Program
- Wellness Program
- Work-Life Program
For a more detailed description of benefits, please contact the Commission's Health and Benefits Office at benefits@mncppc.org or 301-454-1694.
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