Senior Executive Assistant
Harrison, NY
| Employer: | Mastercard |
| Category: | Other |
| Job Type: | Full Time |
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Our Purpose Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we're helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential. Title and Summary Senior Executive Assistant Overview Seeking a highly organized, detail-oriented, experienced Senior Executive Assistant to provide comprehensive administrative support for the EVP Digital Transformation as well as providing general assistance across departmental/office activities. About the Role: The Senior Executive Assistant is the administrative liaison with others internal and external to Mastercard and will filter and prioritize executive & strategic meetings and communicate on behalf of the executive they support. This position helps create a positive and collaborative team culture. Role • Perform general administrative duties to support day-to-day department operations in such areas as calendar management, scheduling meetings; managing travel arrangements, expense reporting; and prioritizing the most sensitive matters • Distribute meeting materials; screening email; provide EVP with meeting materials ahead of meetings • Ordering supplies, electronically filing documents, maintaining department records, and other duties, as assigned • Prepare correspondence; email; reports; presentations or other assigned documentation. • Plan leadership meetings, offsite broader team meetings and customer engagements • Develop and produce reports, as assigned • Maintain and update internal and external distribution lists for email correspondence • Administer programs; projects or processes specific to the operating unit served; and maintains spreadsheets or databases to monitor departmental information. • May research special topics, as assigned • May assist in preparing and maintaining departmental budget • May monitor and coordinate work of other employees or temporary/contract resources About You: • Extensive administrative experience in a corporate environment interfacing with c-suite executive level management, senior customers, and board members • Strong working knowledge of department budgets • Competency across the Microsoft Office suite including Word, Excel, PowerPoint, Outlook, Teams • Experience with expense management platforms • Advanced experience in administrative support (with preference for experience within a matrixed, cross functional and global organization) • Good understanding and judgement of reasonable expenditures in order to support the EVP with organizing travel, activities, and approve team expenses on behalf of EVP • Experience in supporting senior level executives in a fast-paced corporate work environment • Good understanding of strategic initiatives to prioritize meetings • Demonstrated professionalism and discretion, and experience in working with highly confidential information • Must be proactive and solution oriented, looking for ways to add value and assist the team • Extremely collaborative and fostering a positive spirit and can-do attitude and is also extremely open in accepting feedback and suggestions • Strong communication skills (written and verbal) • Intrinsically-motivated, highly organized, detail-oriented and results-oriented • Able to work well under deadlines, anticipate needs and prioritize work accordingly • Able to work with limited supervision Mastercard is an inclusive equal opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, ethnicity, disabled or veteran status, or any other characteristic protected by law. In the US or Canada, if you require accommodations or assistance to complete the online application process or during the recruitment process, please contact reasonable_accommodation@mastercard.com and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. The Reasonable Accommodations team will respond to your email promptly. Corporate Security Responsibility All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:
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