Administrative Services Specialist
Cambridge, MA
| Employer: | FEMA - Federal Emergency Management Agency |
| Job Type: | Full Time |
Description | |
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Summary This position is located in the Department of Homeland Security, Federal Emergency Management Agency (FEMA), Mission Support Division. The ideal candidate would demonstrate that they have knowledges skills and experience in Human Resources. The incumbent will serve as an administrative specialist with responsibility for region-wide coordination of the implementation of workforce programs and standards in preparation for readiness to respond to disasters or national emergency situations. Duties \u003Cp\u003E\u003Cstrong\u003EWhat will I do in this position if hired?\u003C/strong\u003E\u003Cbr\u003E\u003Cbr\u003EIn this Administrative Services Specialist position, you will demonstrate that you have knowledges skills and experience in Human Resources.\u003Cbr\u003E\u003Cbr\u003ETypical assignments include:\u003C/p\u003E\u003Cul\u003E\u003Cli\u003ECoordinating Human Resource actions via FedHR.\u003C/li\u003E\u003Cli\u003EServes as a Human Resources Technical Liaison on staffing and recruitment.\u003C/li\u003E\u003Cli\u003EProviding interpretation of Human Resource regulations and procedures that impact the Regional Office\u0027s functions.\u003C/li\u003E\u003C/ul\u003E\u003Cp\u003E\u003Cstrong\u003EWhat else do I need to know? \u003C/strong\u003E\u003C/p\u003E\u003Cp\u003E\u003Cstrong\u003EAt FEMA, our mission is to help people before, during and after disasters, and every employee at FEMA has a role in emergency management. \u003C/strong\u003EEvery FEMA employee has regular and recurring emergency management responsibilities, though not every position requires routine deployment to disaster sites. All positions are subject to recall around the clock for emergency management operations, which may require irregular work hours, work at locations other than the official duty station, and may include duties other than those specified in the employee\u0027s official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and may require employees to relocate to emergency sites with physically austere and operationally challenging conditions.\u003C/p\u003E\u003Cp\u003E\u003Cstrong\u003EThis announcement is for a position as a CORE (Cadre of On-Call Response/Recovery Employee). \u003C/strong\u003ECORE employees are full-time employees hired to directly support the response and recovery efforts related to disasters. Employees are hired under the \u003Ca href=\u0022https://www.fema.gov/disasters/stafford-act\u0022\u003ERobert T. Stafford Act\u003C/a\u003E and are excluded from the provisions of title 5, United States Code, governing jobs in the competitive service. They can be hired under a streamlined process instead of a competitive process. After three years of continuous service, Stafford Act employees may be granted competitive eligibility to apply for permanent full-time positions at FEMA.\u003Cbr\u003E\u003Cbr\u003E\u003Cstrong\u003EThis position will be hired into a temporary 2 years, excepted service appointment\u003C/strong\u003E. Appointments may be renewed based on workload, funding, and supervisory approval.\u003Cbr\u003E\u003Cbr\u003E\u003Cstrong\u003EThis position has promotion potential to the IC-12\u003C/strong\u003E. Promotions are dependent on your ability to perform the duties at a higher level, successful performance review displaying at least one year of experience at the lower grade, the continuing need for an employee assigned to the higher level, and management approval.\u003C/p\u003E\u003Cp\u003E\u003Cstrong\u003EFEMA is committed to ensuring that its workforce reflects the diversity of the nation.\u003C/strong\u003E At FEMA, our workforce includes the many identities, races, ethnicities, backgrounds, abilities, ages, cultures, and beliefs of the people we serve. To learn about FEMA\u0027s ongoing diversity and inclusion efforts, reasonable accommodation process, and the FEMA Core Values, please visit \u003Ca href=\u0022http://www.fema.gov/\u0022\u003Ewww.fema.gov\u003C/a\u003E.\u003C/p\u003E Requirements \u003Cp\u003E\u003Cstrong\u003EAll qualifications and eligibility requirements must be met by the closing date of the announcement.\u003C/strong\u003E\u003C/p\u003E\u003Cp\u003ETo qualify for this Administrative Services Specialist position at the IC-9 level, you must possess one full year of specialized experience equivalent to at least the IC-7 level in the Federal government, which has equipped you with the skills needed to successfully perform the duties of the position. Experience may be obtained in the federal government, a state or local government, or private sector, and must demonstrate the following:\u003C/p\u003E\u003Col\u003E\u003Cli\u003EOrganizing and performing office administrative functions in support of daily operations while providing excellent customer service; and\u003C/li\u003E\u003Cli\u003ECreating and reviewing staffing actions and advising on complex issues; and\u003C/li\u003E\u003Cli\u003EProviding recommendations related to Human Resources work to internal and external stakeholders.\u003C/li\u003E\u003C/ol\u003E\u003Cp\u003EOR\u003Cbr\u003EMaster\u0027s or equivalent graduate degree\u003C/p\u003E\u003Cp\u003E\u003Cem\u003Eor\u003C/em\u003E\u003C/p\u003E2 full years of progressively higher-level graduate education leading to such a degree\u003Cp\u003E\u003Cem\u003Eor\u003C/em\u003E\u003C/p\u003E\u003Cp\u003ELL.B. or J.D.\u003Cbr\u003E\u003Cbr\u003EOR\u003Cbr\u003E\u003Cbr\u003ECombination of Education and Experience\u003Cbr\u003E\u003Cbr\u003ETo qualify for this Administrative Services Specialist position at the IC-11 level, you must possess one full year of specialized experience equivalent to at least the IC-9 level in the Federal government, which has equipped you with the skills needed to successfully perform the duties of the position. Experience may be obtained in the federal government, a state or local government, or private sector, and must demonstrate the following:\u003C/p\u003E\u003Col\u003E\u003Cli\u003EProviding advice and guidance to hiring managers on recruitment and staffing strategies; and\u003C/li\u003E\u003Cli\u003EUsing automated HR systems to develop internal and external recruitment packages and/or processing personnel actions; and\u003C/li\u003E\u003Cli\u003EInterpreting laws, regulations, and policies related to human resources.\u003C/li\u003E\u003C/ol\u003E\u003Cp\u003EOR\u003Cbr\u003E\u003Cbr\u003EPh.D. or equivalent doctoral degree\u003C/p\u003E\u003Cp\u003E\u003Cem\u003Eor\u003C/em\u003E\u003C/p\u003E3 full years of progressively higher level graduate education leading to such a degree\u003Cp\u003E\u003Cem\u003Eor\u003C/em\u003E\u003C/p\u003E\u003Cp\u003ELL.M.\u003C/p\u003E\u003Cp\u003ETo qualify for this Administrative Services Specialist position at the IC-12 level, you must possess one full year of specialized experience equivalent to at least the IC-11 level in the Federal government, which has equipped you with the skills needed to successfully perform the duties of the position. Experience may be obtained in the federal government, a state or local government, or private sector, and must demonstrate the following:\u003C/p\u003E\u003Col\u003E\u003Cli\u003EPlanning, coordinating, overseeing, and improving fundamental Human Resources/Human Capital services; and\u003C/li\u003E\u003Cli\u003EDesigning and conducting oral and written communication related to Human Resources to different stakeholders; and\u003C/li\u003E\u003Cli\u003EDeveloping staffing data reports, databases, intranet site information, or dashboards.\u003C/li\u003E\u003C/ol\u003E\u003Cp\u003E\u003Cstrong\u003EAre you qualifying based on your work experience? \u003C/strong\u003E\u003C/p\u003E\u003Cul\u003E\u003Cli\u003E\u003Cstrong\u003EQualifications are based on your ability to demonstrate in your resume that you possess one year of the specialized experience for this announcement at a comparable scope and responsibility. \u003C/strong\u003ETo ensure all of the essential information is in your resume, we encourage you to use the \u003Ca href=\u0022https://www.usajobs.gov/Help/how-to/account/documents/resume/build/\u0022\u003EUSAJOBS online Resume Builder\u003C/a\u003E. If you choose to use your own resume, it must contain the following information \u003Cstrong\u003Eorganized by\u003C/strong\u003E \u003Cstrong\u003Eexperience/position\u003C/strong\u003E: (1) job title, (2) name of employer, (3) start and end dates of each period of employment (from MM/DD/YY to MM/DD/YY), (4) detailed description of duties performed, accomplishments, and related skills, and (5) hours worked per week (part-time employment will be prorated in crediting experience). Federal experience/positions must also include the occupational series, grade level, and dates in which you held each grade level.\u003C/li\u003E\u003Cli\u003E\u003Cstrong\u003EAre you a current or former FEMA Reservist/Disaster Assistance Employee (DAE)? \u003C/strong\u003ETo accurately credit your experience from intermittent positions and Reservist Deployments, you must list the dates (from MM/DD/YY to MM/DD/YY) of deployments that are relevant to your qualifying experience, along with the job title and specific duties you were responsible for during each deployment.\u003C/li\u003E\u003Cli\u003EDetermining length of General or Specialized Experience is dependent on the above information. Failure to provide the above information in your resume may result in your application being found \u0022not qualified.\u0022\u003C/li\u003E\u003Cli\u003EExperience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills, and provides valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.\u003C/li\u003E\u003Cli\u003EFor additional information on crediting experience and/or education, please reference the OPM \u003Ca href=\u0022https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/\u0022 rel=\u0022noreferrer\u0022\u003EGeneral Schedule Qualification Standards\u003C/a\u003E\u003C/li\u003E\u003C/ul\u003E | |