Specialist II, Business Services

Cypress Center, TX

Employer:	Lone Star College
Category:	Other
Job Type:	Full Time
Description
Commitment to Mission This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential. Cultural Beliefs One LSC Student Focused Own It Foster Belonging Cultivate Community Choose Learning The Chronicle of Higher Education's "Great Colleges to Work For®" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions. Lone Star College has been recognized in multiple categories. Campus Marketing Statement Lone Star College-Cypress Center Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For® institution by the Chronicle of Higher Education. LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College. LSC-Cypress Center, a satellite center of LSC-CyFair, is located at Clay and Fry roads. The center provides core academic courses and transitional education courses and houses more than 15,000 square feet of workforce space with industrial labs for the workforce programs including: Drafting, Engineering Technology, Geographic Information Systems, Machining and Welding. Location address is 19710 Clay Road, Katy, TX 77449. Job Description PURPOSE AND SCOPE: The Specialist II, Business Services supports other staff by performing task oriented duties while providing clerical, analytical, administrative, and/or operational support under general supervision. The position is responsible for receiving, logging, and interpreting information, making copies, sorting and distributing mail, preparing correspondence, reports, documents, answering questions and inquiries. The position oversees majority of Business Office operations as it pertains to college monies including fuel debit card. Monitors the progress and efficiency of workflow and responds to changes in client/student needs as necessary. This role may implement or develop a strategy with co-worker to improve work flow through out our department. Provides information and directions and providing a customer friendly environments. ESSENTIAL JOB FUNCTIONS: Greet and collect as much information as required to assist student/staff or community. Monitor front office check-in station to direct all customers to the appropriate Specialist; handle complex issues and complaints pertaining to vending services, and process all vending refunds Review and process cash receipts for all incoming payments from students, faculty, staff, outside clients, and vendors; may report, review, research and reconcile functions for daily student receivable deposits, operating funds, cash boxes, petty cash, and student accounts Audit and reconcile student accounts, works with students, one on one, to solve complex issues as they pertain to charges and debits Work with outside vendor to process disputes against the collection/student accounts; research pertinent, complex documentation to either prove or disprove debts sent to collections May direct part time personnel assigned to operation. May direct and coordinate work assignments relative to operation within department Run queries for status updates (cash advances, travel authorizations, expense reports, and credit card transactions), Monitor unapproved, travel authorizations; request and verify receipts as necessary for policy compliance, and review and approve all expense reports for payment Process requests for ProCard, T & E cards and declining balance card; provide declining balance card training as cards are issued and review current travel policies; audit purchase card transactions daily and help cardholders with reconciling and resolves issues Serve as liaison for System Office Accounts Payable to provide necessary documentation or missing information from campus. Follow up on payments and assist staff and faculty with research and request payments. Submit void and re-issue forms for checks that need to be voided/stopped/re-issued to System Office Enter requisitions as needed; review requisitions with problems to assist requestors with issues. Enter or assist end users with the process of entering contracts and follow up, assist buyers with campus issues, enter receipts as needed, and submit W-9 forms for processing. Troubleshoot PO's for campus errors, and request additional/corrections to category codes as needed. Run reports to view all outstanding purchase orders that need to be closed out before year-end and email each requester a list of their outstanding PO's Assist and provide training for staff and faculty as it applies to various tasks in iStar: travel & expenses, contracts, purchasing, procurement cards, ap inquiry, query reporting, budget reporting, journal entries, and budget transfers Ensure prompt problem identification and resolution with student payment plans, defaults and financial aid; communicate with faculty, staff and students as needed to resolve problems. Ensure policies and procedures of the system are followed and ensure compliance with all applicable regulatory requirements Implement and manage processes assigned to the department ensuring prompt problem identification and resolution including, NSF checks Responsible for other reasonable related duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES: Working knowledge of general office practices and procedures Ability and knowledge of cashiering and good customer service skills Basic knowledge of the Microsoft Office Strong verbal and written communication skills PHYSICAL ABILITIES: The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work. WORK SCHEDULE AND CONDITIONS: Equipment used includes,PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment Interface with internal and external contacts as needed to carry out the functions of the position Work is performed in an internal office environment with minimal exposure to health or safety hazards REQUIRED QUALIFICATIONS: High school diploma or GED and at least 1 year of related experience, or an equivalent combination of education and experience Salary Hiring salary range is $31,200 - $35,880. Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary. Your resume should provide a complete picture of your work experience. The resume should include the following information for each position listed: Length of time (specific months and years) of employment If the position was full time or part time If the position was paid or unpaid Level of degree completed including date earned. Unofficial transcript for highest earned degree Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted. Benefits Marketing Statement By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more. Special Instructions Go to the Job Search page, click on 'My Activities' at the top of the page. Under My Cover Letters and Attachments you will click on 'Add Attachment.' Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume. If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts. You must limit your file name for any attachment to 40 characters or less. How to Apply ALL APPLICANTS MUST APPLY ONLINE ONLY We will not accept application material received via fax, email, mail, or hand delivered. Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC). If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview. Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States. More information on the E-Verify program is available at www.dhs.gov/E-Verify . Lone Star College is an EEO Employer. All positions are subject to a criminal background check.

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Specialist II, Business Services

Cypress Center, TX

Description