Contract Specialist
Philadelphia, PA
| Employer: | FEMA - Federal Emergency Management Agency |
| Job Type: | Full Time |
Description | |
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Summary In this position, you will serve as a Contract Specialist for Regional Offices, Region Three, Mission Support Division, Administrative Services Branch. The ideal candidate should have experience with acquisition procedures, development procurement documentation, interpreting and advising on procurement policy, support procurement planning and coordinating procurement project with various stakeholders. Duties \u003Cp\u003E\u003Cstrong\u003EWhat will I do in this position if hired?\u003C/strong\u003E\u003C/p\u003E\u003Cp\u003EIn this Contract Specialist position, you will provide guidance on business and industry practices and market conditions.\u003Cbr\u003E\u003Cbr\u003ETypical assignments include:\u003C/p\u003E- Performing contract pre-award work to secure contracts for the acquisition of goods and services and ensuring that procurements are obtained from responsible sources at fair and reasonable prices.\u003Cbr\u003E- Developing of new or innovative acquisition or source selection plans and for the development of contract terms, conditions, or financial arrangements, which may serve as models for future acquisitions.\u003Cbr\u003E- Monitoring and administering contract performance after a contract is awarded to ensure proper progress, negotiate any modifications to a contract, and to ensure that contract activities are completed.\u003Cbr\u003E- Examining purchase requests for completeness, including accounting codes, item descriptions, estimated costs, and quantities and prepares the final copies of purchase or delivery orders; preparing the procurement action with technical, legal, and contract pricing staff; and providing guidance in the development of the statement of work.\u003Cp\u003E\u003Cstrong\u003EWhat else do I need to know? \u003C/strong\u003E\u003C/p\u003E\u003Cp\u003E\u003Cstrong\u003EAt FEMA, our mission is to help people before, during and after disasters, and every employee at FEMA has a role in emergency management. \u003C/strong\u003EEvery FEMA employee has regular and recurring emergency management responsibilities, though not every position requires routine deployment to disaster sites. All positions are subject to recall around the clock for emergency management operations, which may require irregular work hours, work at locations other than the official duty station, and may include duties other than those specified in the employee\u0027s official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and may require employees to relocate to emergency sites with physically austere and operationally challenging conditions.\u003C/p\u003E\u003Cp\u003E\u003Cstrong\u003EThis announcement is for a position as a CORE (Cadre of On-Call Response/Recovery Employee). \u003C/strong\u003ECORE employees are full-time employees hired to directly support the response and recovery efforts related to disasters. Employees are hired under the \u003Ca href=\u0022https://www.fema.gov/disasters/stafford-act\u0022\u003ERobert T. Stafford Act\u003C/a\u003E and are excluded from the provisions of title 5, United States Code, governing jobs in the competitive service. They can be hired under a streamlined process instead of a competitive process. After three years of continuous service, Stafford Act employees may be granted competitive eligibility to apply for permanent full-time positions at FEMA.\u003Cbr\u003E\u003Cbr\u003E\u003Cstrong\u003EThis position will be hired into a temporary 2-year, excepted service appointment\u003C/strong\u003E. Appointments may be renewed based on workload, funding, and supervisory approval.\u003Cbr\u003E\u003Cbr\u003E\u003Cstrong\u003EThis position has promotion potential to the IC-1102-12\u003C/strong\u003E. Promotions are dependent on your ability to perform the duties at a higher level, successful performance review displaying at least one year of experience at the lower grade, the continuing need for an employee assigned to the higher level, and management approval.\u003C/p\u003E\u003Cp\u003E\u003Cstrong\u003EFEMA is committed to ensuring that its workforce reflects the diversity of the nation.\u003C/strong\u003E At FEMA, our workforce includes the many identities, races, ethnicities, backgrounds, abilities, ages, cultures, and beliefs of the people we serve. To learn about FEMA\u0027s ongoing diversity and inclusion efforts, reasonable accommodation process, and the FEMA Core Values, please visit \u003Ca href=\u0022http://www.fema.gov/\u0022\u003Ewww.fema.gov\u003C/a\u003E.\u003C/p\u003E Requirements \u003Cp\u003E\u003Cstrong\u003EAll qualifications and eligibility requirements must be met by the closing date of the announcement.\u003Cbr\u003E\u003Cbr\u003EBasic Requirements\u003C/strong\u003E\u003C/p\u003E\u003Cp\u003EA. A 4-year course of study leading to a bachelor\u0027s degree with a major in any field;\u003C/p\u003E\u003Cp\u003Eor\u003C/p\u003E\u003Cp\u003EB. At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.\u003C/p\u003E\u003Cp\u003EGraduate Education. To qualify for GS-1102 positions on the basis of graduate education, graduate education in one or a combination of the following fields is required: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.\u003C/p\u003E\u003Cp\u003EExceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. Employees who occupy GS-1102 positions at grades 5 through 12 will be considered to meet the basic requirements for other GS-1102 positions up to and including those classified at GS-12. This includes positions at other agencies and promotions up through grade 12. However, employees must meet specialized experience requirements when seeking another position.\u003Cbr\u003E\u003Cbr\u003E\u003Cstrong\u003EIn addition to the basic qualifications above, the qualification requirements listed below must be met by the closing date of the announcement.\u003C/strong\u003E\u003C/p\u003E\u003Cp\u003ETo qualify for this Contract Specialist position at the IC-11 level, you must possess one full year of specialized experience equivalent to at least the IC-09 level in the Federal government, which has equipped you with the skills needed to successfully perform the duties of the position. Experience may be obtained in the federal government, a state or local government, or private sector, and must demonstrate the following:\u003C/p\u003E\u003Col\u003E\u003Cli\u003E\u003Cstrong\u003EInterpreting Federal contracting policies and/or regulations;\u003C/strong\u003E\u003C/li\u003E\u003Cli\u003E\u003Cstrong\u003EApplying contracting guidelines or requirements to procure and/or administer contracts; \u003Cem\u003Eand,\u003C/em\u003E\u003C/strong\u003E\u003C/li\u003E\u003Cli\u003E\u003Cstrong\u003EUtilizing automated financial systems to track data or prepare reports.\u003C/strong\u003E\u003C/li\u003E\u003C/ol\u003E\u003Cp\u003E\u003Cstrong\u003EOR \u003C/strong\u003E\u003Cbr\u003E\u003Cbr\u003E3 full academic years of progressively higher level graduate education\u003Cbr\u003E\u003Cbr\u003E\u003Cem\u003Eor\u003C/em\u003E\u003Cbr\u003E\u003Cbr\u003EPh.D. or equivalent doctoral degree\u003Cbr\u003E\u003Cbr\u003E\u003Cstrong\u003EOR \u003C/strong\u003E\u003Cbr\u003E\u003Cbr\u003ECombination of education and experience.\u003Cbr\u003E\u003Cbr\u003ETo qualify for this Contract Specialist position at the IC-12 level, you must possess one full year of specialized experience equivalent to at least the IC-11 level in the Federal government, which has equipped you with the skills needed to successfully perform the duties of the position. Experience may be obtained in the federal government, a state or local government, or private sector, and must demonstrate the following:\u003C/p\u003E\u003Col\u003E\u003Cli\u003E\u003Cstrong\u003EAnalyzing contracting situations, proposals, or market conditions; \u003C/strong\u003E\u003C/li\u003E\u003Cli\u003E\u003Cstrong\u003EProcuring and/or administering contracts for equipment or services; \u003Cem\u003Eand\u003C/em\u003E\u003C/strong\u003E\u003C/li\u003E\u003Cli\u003E\u003Cstrong\u003EProviding guidance throughout the phases of the procurement process (i.e. planning, solicitation, negotiation, pricing, administration, and termination).\u003C/strong\u003E\u003C/li\u003E\u003C/ol\u003E\u003Cstrong\u003EPlease read the following important information to ensure we have everything we need to consider your application:\u003C/strong\u003E\u003Cul\u003E\u003Cli\u003EDo not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.\u003C/li\u003E\u003Cli\u003EPlease limit your resume to five pages. If more than five pages are submitted, only the first five pages will be reviewed to determine your eligibility and qualifications.\u003C/li\u003E\u003Cli\u003EYour resume serves as the basis for experience related qualification determinations, and you must highlight your most relevant and significant work experience and education (if applicable), as it relates to this job opportunity. Please use your own words, be clear, and specific when describing your work history. We cannot make assumptions regarding your experience.\u003C/li\u003E\u003C/ul\u003E\u003Cp\u003E\u003Cstrong\u003EAre you qualifying based on your work experience? \u003C/strong\u003E\u003C/p\u003E\u003Cul\u003E\u003Cli\u003E\u003Cstrong\u003EQualifications are based on your ability to demonstrate in your resume that you possess one year of the specialized experience for this announcement at a comparable scope and responsibility. \u003C/strong\u003ETo ensure all of the essential information is in your resume, we encourage you to use the \u003Ca href=\u0022https://www.usajobs.gov/Help/how-to/account/documents/resume/build/\u0022\u003EUSAJOBS online Resume Builder\u003C/a\u003E. If you choose to use your own resume, it must contain the following information \u003Cstrong\u003Eorganized by\u003C/strong\u003E \u003Cstrong\u003Eexperience/position\u003C/strong\u003E: (1) job title, (2) name of employer, (3) start and end dates of each period of employment (from MM/DD/YY to MM/DD/YY), (4) detailed description of duties performed, accomplishments, and related skills, and (5) hours worked per week (part-time employment will be prorated in crediting experience). Federal experience/positions must also include the occupational series, grade level, and dates in which you held each grade level.\u003C/li\u003E\u003Cli\u003E\u003Cstrong\u003EAre you a current or former FEMA Reservist/Disaster Assistance Employee (DAE)? \u003C/strong\u003ETo accurately credit your experience from intermittent positions and Reservist Deployments, you must list the dates (from MM/DD/YY to MM/DD/YY) of deployments that are relevant to your qualifying experience, along with the job title and specific duties you were responsible for during each deployment.\u003C/li\u003E\u003Cli\u003EDetermining length of General or Specialized Experience is dependent on the above information. Failure to provide the above information in your resume may result in your application being found \u0022not qualified.\u0022\u003C/li\u003E\u003Cli\u003EExperience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills, and provides valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.\u003C/li\u003E\u003Cli\u003EFor additional information on crediting experience and/or education, please reference the OPM \u003Ca href=\u0022https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/\u0022 rel=\u0022noreferrer\u0022\u003EGeneral Schedule Qualification Standards\u003C/a\u003E\u003C/li\u003E\u003C/ul\u003E | |