Administrative Assistant
Camden, NJ
| Employer: | The Michaels Organization |
| Category: | Admin - Clerical |
| Job Type: | Full Time |
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Overview Our business is real estate, but our organization is so much more than bricks and mortar, beautiful buildings and well-managed properties. Our business is about people who need a place to call home and the people of Michaels who make it all happen. Performs secretarial and general administrative support duties for one or more assigned manager and functional areas, such as: handling the scheduling meetings, sorting and distribution of mail, organizing and maintaining files, screening and directing external calls/internal communications, coordinates receipt and distribution of documents, and coordinates travel schedules. May also assist in specific support tasks for the department or functional area they serve such as budgeting, expense tracking, or special projects. Responsibilities 1. Request and evaluate insurance certificates for compliance. 2. Examine and process initial insurance claim reports and maintaining records.3. Initiate processing of various insurance invoices.4. Creates and maintains spreadsheets and provides data input. 5. Coordinating insurance and loss control inspections 6. Maintain calendars, schedule meetings, meeting/conference rooms, etc. Schedule and confirm appointments.7. Sort and distribute mail, prepare and send overnight packages and normal mail.8. Set up and manage paper and/or electronic filing systems; recording information, updating paperwork, maintaining documents and records.9. Answer telephones, give information to callers, take and retrieve messages, direct callers to appropriate staff. Greet visitors as required.10. Prepare correspondence including letters, e-mails, announcements, charts, graphs, presentations and forms.11. Operate office equipment including: computers, fax machines, copiers, phone systems. 12. Coordinate and make travel arrangements as needed.13. Complete required forms, records and reports in accordance with company procedures.14. Assist management and department staff with support tasks for the department or functional areas.15. Perform other duties as required. Qualifications Required Experience: - Minimum three years administrative office experience preferred. - Experience or basic knowledge of the insurance industry, insurance policies, insurance terms and related industry documents preferred. - Prior experience in an insurance support role preferred. - Must be proficient in use of Microsoft Office, specifically: Word, Excel and PowerPoint. Required Education/Training: -High School Diploma or equivalent.-Business school or Associates Degree preferred. Required Skills and Abilities: -Ability to keep accurate records.-Excellent oral and written communication skills.-Organizational, problem solving and analytical skills; attention to detail.-Ability to handle multiple and shifting priorities.-Must present a professional business appearance. Working Conditions: -Primarily an office environment.-Exposure to routine cleaning materials such as window cleaner, furniture polish, etc.-Occasional evening or weekend work may be required. Salary Range Information The range displayed on each job posting reflects the targeted base salary for the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Rewards & Benefits We know Michaels' promise of lifting lives starts with our teammates, so making sure every single teammate is happy, healthy, and set up for a successful future is important to us. As part of our team, you will enjoy a competitive wage, a comprehensive benefit package which includes Medical, Dental, Vision, prescription, etc., generous paid time off, a 401 (k) plan with a company match, and so much more: • Help make the world a better place in a team-oriented environment.• Grow with our organization through various professional development opportunities.• Collaborate and thrive in a company culture where all are welcome Michaels teammates make a difference in the lives of residents, colleagues, and the communities where we live and work every day. Come join our team. You're going to love it here! Salary RangeN/A | |