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Assistant Director of Purchasing/Buyer


Hamilton, NY

Employer:  Colgate University
Category:  Management
Job Type:  Full Time


Colgate University


Assistant Director of Purchasing/Buyer


Requisition Number: 2023S021Posting


Full Time/Part Time: Full Time


Division: Finance and Administration


Department: Purchasing


Department Statement:


Colgate University, a highly-selective residential liberal arts university with 2,900 students, is a very special place to work. A diverse group of individuals from local and worldwide communities, our staff is critical to preserving the university’s high standards and strong reputation as a leader in higher education. We nurture an inclusive, collaborative culture, where each employee is treated as an important contributor, offer generous benefit packages and encourage staff wellness, learning and advancement. We offer staff opportunities to audit Colgate classes, as well as earn credits towards a Colgate undergraduate degree. Our friendly staff can be found attending lectures, working out together at our state of the art gym facilities, kayaking, paddle boarding and sailing on Lake Moraine, and participating in one of the many daily events that take place on campus and in the Village of Hamilton.




Primarily accountable for speed and accuracy (including ethical standards) of execution of purchasing orders as well as other payment methods.


Specific accountabilities include but are not limited to:


• Training and management of purchasing systems and procedures campus-wide.

• Maintaining department website.

• Coordination and management of major procurement projects as assigned.

• Providing effective customer service.

• Vendor accountability including, but not limited to timeliness, cost efficiency, quality and ethics as assigned.

• Generating, completing and monitoring campus-wide agreements as assigned.

• Accurate and timely reporting and information gathering related to key department functions as assigned.

• Providing backup support in the absence of key staff within the department.

• Responsible for decision making on behalf of the department for assigned bid processes.

• Responsible for operation of Purchasing department in the absence of Director.

• Supporting and implementing departmental goals.


Professional Experience/Qualifications


• Three or more years’ experience at the Senior Buyer level or equivalent combination of experience required.

• Familiarity with purchasing information systems and corresponding best practices.

• Proven ability to successfully implement best practices policies and procedures.

• Demonstrated expertise in both Microsoft Office Suite and Google Workspace, and experience using and learning other accounting and financial systems.

• Excellent communication skills; both written and verbal.

• Must be capable of working collegially with a diverse group of faculty, staff and students within a university setting.


Preferred Qualifications


• Experience in higher education.

• Experience with Banner Finance and Unimarket

• Experienced in supplier management.

• Experience in conducting RFP’s.

• Experience with data analysis.

• Experience with contract development, negotiation, and review.




A minimum of a Bachelor’s degree is required, or a combination of education and work experience from which comparable skills have been obtained.


Other Information


Work Schedule:




Job Open Date:




Job Close Date:




Open Until Filled




Special Instructions Summary


EEO Statement


It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.


Clery Act



The Campus Safety Department will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at cusafety@colgate.edu. You may also access the report from the Campus Safety web page at: https://www.colgate.edu/offices/support/campussafety.


To view the full job posting and apply for this position, go to: https://apptrkr.com/4015981


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