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Administrative Assistant I


Philadelphia, PA

Employer:  Merck
Category:  Business Development
Job Type:  Full Time


Job Description

Under the supervision of Director(s)/Manager(s), performs clerical, administrative, and related duties.

Fax, copier, printer, computer, MVX, teleconference/video equipment, shredder, delivery services, scanner

  • Responsible for fundamental administrative/clerical duties requiring analytical ability, independent judgment and problem-solving skills.
  • Review priorities with management as necessary
  • Responsible for mail distribution and collection, phone coverage, copying, scanning, and basic expense reports and/or routine financial disbursements.
  • Requires basic knowledge of Company policies and practices.
  • Apply knowledge and understanding of standard operating procedures for the organization and Division, as well as specialized terminology commensurate with the position.
  • Interact with internal and external clients.
  • Transcribe, record, assemble, track, verify, and maintain accuracy of data/electronic records and spreadsheets.
  • Coordinate regular travel arrangements, basic domestic and international.
  • Write or answer routine correspondence as directed, i.e., form letters with mail merge.
  • Maintain daily calendars, i.e., meeting scheduling (internal and external meetings), teleconferencing, video conferencing, accepting on behalf of management.
  • Ensure accuracy (i.e., proofreading, grammar)
  • Maintain databases, general and department or Division specific applications.
  • Regularly perform independent basic research via basic Internet and Intranet searches used to prepare analysis, presentations, and reports
  • Use EZ Buy (order departmental supplies); COMET, prepare routine disbursements, follow up on invoices.
  • Occasionally travel in the position
  • Multitask daily.
  • Support the HR hiring process in filling open positions on the team.
  • Assist with special projects and other duties as assigned by the department as needed.
  • Perform other work as assigned, including work within your classification throughout the bargaining unit.
  • Assist in HtR and Workday tasks as needed.

Minimum education required:

High School Diploma or equivalent.

Required experience and skills:
* Core skills in the following programs:
  • Word processing software (e.g., Microsoft Word)
  • Email/calendar/scheduling software (e.g., Microsoft Outlook)
  • Presentation software (e.g., Microsoft PowerPoint)
  • Spreadsheet software (e.g., Microsoft Excel)

* Minimum of 1-3 years administrative experience or equivalent

* In order to move to the next grade level, based on management's assessment, the successful incumbent must meet the following:
  • Demonstrate competencies and experience in all aspects of the current job; since date of most recent hire.
  • For grade 16 (Team Support II), have at least 3 years with our company's administrative experience in the grade 14 (Team Support I) since date of most recent hire, or for grade 18 (Team Support III), have at least 5 years with our company's administrative experience in the grade 16 (Team Support II); since date of most recent hire.
  • Demonstrate competencies and experiences in the requirements for the next higher step; and
  • Pass the applicable skills/aptitude assessments.

We are a research-driven biopharmaceutical company. Our mission is built on the simple premise that if we "follow the science" that great medicines can make a significant impact to our world. We believe that a research-driven enterprise dedicated to world-class science can succeed by inventing medicine and vaccine innovations that make a difference for patients across the globe.

Who we are ...

We are known as Merck & Co., Inc., Rahway, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.

What we look for ...

Imagine getting up in the morning for a job as important as helping to save and improve lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery, or scientific genius to work in collaboration with a diverse group of colleagues who pursue and bring hope to countless people who are battling some of the most challenging diseases of our time. Our team is constantly evolving, so if you are among the intellectually curious, join us-and start making your impact today.


In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

Residents of Colorado

Click here to request this role's pay range.

Employees working in roles that the Company determines require routine collaboration with external stakeholders, such as customer-facing commercial, or research-based roles, will be expected to comply not only with Company policy but also with policies established by such external stakeholders (for example, a requirement to be vaccinated against COVID-19 in order to access a facility or meet with stakeholders). Please understand that, as permitted by applicable law, if you have not been vaccinated against COVID-19 and an essential function of your job is to call on external stakeholders who require vaccination to enter their premises or engage in face-to-face meetings, then your employment may pose an undue burden to business operations, in which case you may not be offered employment, or your employment could be terminated. Please also note that, where permitted by applicable law, the Company reserves the right to require COVID-19 vaccinations for positions, such as in Global Employee Health, where the Company determines in its discretion that the nature of the role presents an increased risk of disease transmission.

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

For more information about personal rights under Equal Employment Opportunity, visit:

EEOC Know Your Rights

EEOC GINA Supplement

Pay Transparency Nondiscrimination

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another's thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.

Residents of Colorado:

Click here to request this role's pay range.

Learn more about your rights, including under California, Colorado and other US State Acts

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

No relocation

VISA Sponsorship:

Travel Requirements:
No Travel Required

Flexible Work Arrangements:

1st - Day

Valid Driving License:

Hazardous Material(s):
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