72049224R10010: Administrative Assistant, FSN-07
Vacancy has expired
Foreign Service
Employer: | USAID |
Description | |
SOLICITATION NO.: 72049224R10010 ISSUANCE DATE: DECEMBER 27, 2023 CLOSING DATE/TIME: JANUARY 19, 2024/ 11:59 PM (Philippine Standard Time) SUBJECT: Solicitation for a Cooperating Country National Personal Service Contractor (CCNPSC - Local Compensation Plan) POSITION TITLE: ADMINISTRATIVE ASSISTANT, FSN-07 Under the supervision of the Director of the Environment Office (EO), the Administrative Assistant provides office management and the entire range of secretarial and administrative support to the Environment Office staff. The Administrative Assistant is the primary contact person responsible for the Environment Office customer service to internal and external partners and other stakeholders, including Mission staff, current and potential contractors and grantees, Implementing Partners (IPs), host-government officials, the U.S. Embassy, USAID/Washington, and other customers. In this capacity, the Administrative Assistant is responsible for coordinating information about the Office and making sure that information gets to the customers on a timely basis and in a professional manner. Major duties and responsibilities include: Administration and Office Management (50%), Program Support and Management (30%), Travel (20%). Please click on the PDF file on the right for more details. NOTES: To be considered for this position candidates must meet the following minimum qualifications: 1. EDUCATION (PASS/FAIL) - Two or more years of post-secondary schooling in Secretarial Science, Business Administration, Social Science or other related field equivalent to a U.S. junior college or community college diploma, is required. Note: Additional education may NOT be substituted for experience. 2. PRIOR WORK EXPERIENCE (PASS/FAIL) - Minimum of three years of progressively responsible experience in secretarial/administrative position or office management or program support is required. At least some of this experience should have been with an international or other organization where English language is routinely used in the workplace. Note: Additional experience may NOT be substituted for education. 3. LANGUAGE PROFICIENCY/COMMUNICATION SKILLS (20 points) - Level IV ability (fluent) in both the English and Tagalog (local) languages is required, in order to communicate effectively with Mission staff and external contact at various levels. 4. JOB KNOWLEDGE (40 points) - Demonstrated knowledge in office management, proficiency in preparation of office correspondence (letters and memorandum) and documents (forms, reports, presentation materials. etc), in records and file management. A thorough knowledge or the potential to quickly acquire such knowledge of USAID activities and programs, as well as the office systems and procedures. 5. SKILLS AND ABILITIES (40 points) - Must have very good organizational and planning skills and the ability to multitask. Proficiency in the use of computer applications (Microsoft Word, Excel, Outlook, PowerPoint, MS Outlook and internet operation, etc.) is required. Good interpersonal relationship skills. HOW TO APPLY:
Document Cover Image Document 72049224R10010, Administrative Assistant, FSN-07 (364.73 KB) Bureau/Office Bureau for Asia Location Philippines Pay Scale/Grade FSN-07 Eligibility Cooperating Country National |