Contracts Receivable Analyst II
Vacancy has expired
Washington, DC
| Employer: | The National Academy of Sciences |
| Category: | Accounting |
| Job Type: | Full Time |
Description | |
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Job Description Summary: The Contracts Receivable Analyst II manages large, complex portfolios which may include divisions with more than one business model. Applies financial, accounting, problem solving and communications skills to prepare complex invoices and financial reports for various types of government contracts. Operates within the Contracts and Grants Accounting unit but is also a key member of a finance service team that includes the contract manager and finance business partner(s). The finance service team supports a wide range of financial services to divisions of the NASEM throughout the award life cycle. This role requires the ability to effectively multi-task and the ability to thrive in a fast-paced and changing environment. Under general supervision, the Contracts Receivable Analyst II applies professional-level knowledge to perform responsibilities autonomously and to analyze and provide solutions for complex factors. Uses judgement and discretion with input from supervisor and department leadership. The Contracts Receivable Analyst II provides a high-level customer service experience, serves as a resource to NAS staff, and may supervise the work of junior staff. Job Description: ESSENTIAL JOB DUTIES: 1. Manages a portfolio within a matrix finance organization by coordinating billing and receivable matters with internal and external customers. 2. Supervises or directs the work priorities of a Contract Receivable Analyst I to ensure that all tasks are complete and accurate. 3. Oversees services for activating awards, projects, and activities in accordance to contracts or grants. 4. Reviews, prepares, and guides timely and accurate invoices for a wide range of contracts and grants from federal, state, local, and private sponsors. 5. Manages the health of contracts receivables within the assigned portfolio and is the primary point of contact for staff, sponsors, and program unit to resolve collection issues; escalates issues to supervisor as needed but also participates in finding the solution. 6. Reconciles and analyzes revenue and unbilled amounts on a monthly basis to ensure accurate and timely monthly billing. Identifies potential problems and provides solutions. 7. Calculates complex billing charges in accordance with contracted terms and within the Workday accounting system. 8. Responsible for preparing timely and accurate sponsor financial reports and closeouts for awards within portfolio. Ensures the integrity of the financial data presented as well as completeness, accuracy, and compliance with sponsor's requirements. 9. Maintains direct correspondence with sponsors and internal customers including the contract manager, finance business partner, or other NAS staff regarding various expenses for billing and financial reporting purposes. Serves as the department's representative on the Finance Services Team. 10. Supports external and internal customers through ad-hoc data collecting, reporting, analysis and special projects. 11. Provides support to internal and external audits. 12. Maintains an appropriate standard of confidentiality. When handling secure, privileged, sensitive, or confidential information and matters, maintains strict confidence and exercises care to prevent disclosure to others. Accesses confidential information for work-related reasons only, following the policies and procedures of the organization. Ensures that any privileged, sensitive, or confidential information is securely stored, disposed of, and transmitted according to the Institutional guidance. NONESSENTIAL JOB DUTIES • Related duties and special projects as assigned. JOB SPECIFICATIONS Required Knowledge, Skills, and Abilities: Ability to interpret relevant terms and requirements of contracts and grants to be applied in billing and financial reporting activities. Knowledge of government contracting billing and collections, federal payment systems, award financial management, and compliance. General knowledge of accounting and financial principles. Working knowledge of Workday Financials and Smartsheet desired. Strong attention to detail. Demonstrated proficiency in Excel. Strong problem-solving, and analytical skills. Good customer service skills. Ability to maintain strict confidentiality. Ability to exercise tact and diplomacy in dealing in sensitive situations. Ability to manage and maintain privileged, sensitive, and confidential information and matters appropriately. Ability to manage multiple priorities and meeting strict deadlines. Ability to use appreciable latitude for independent judgment and action. Experience working in complex environments with a high degree of organizational effectiveness. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies' departments through effective communication. Excellent communication skills with a proven ability to effectively interact with all levels of employees. Ability to leverage technology, including an ERP, Microsoft Excel, and other analytical tools. Minimum Education/Training Requirements: Bachelor's Degree in Accounting or related field, or equivalent knowledge. Minimum Experience: Five years of related professional experience in general billing, with experience in government contract invoicing and collections preferred. Experience with general billing and project accounting systems, billing, accounts receivable, and project costing preferred. Physical Capabilities: Ability to work at a computer for extended periods of time. Required Licenses, Certification or Registration: None. Supervisory Responsibilities/Controls: Reports to Senior Contracts Receivable Analyst, Manager, CGA or Director, CGA. General direction and formal training is provided. Work Environment: Hybrid Office/Telecommute environment, expected onsite percentage 40%, with occasional travel between National Academies' facilities and to off-site meeting/sponsor locations. Compensation: The National Academies of Sciences, Engineering, and Medicine support equity, fairness, and transparency in our compensation programs. An estimated compensation range for this position is $68,160 - $85,190 Compensation offered to the selected candidate will be based on the candidate's relevant knowledge, skills, and work experience, commensurate with compensation of current employees in comparable positions with similar knowledge, skills, and work experience, and subject to budget parameters. Note it is not typical for a candidate to be hired at the higher end of the range. The National Academies' Statement on Diversity and Inclusion: We, the National Academies of Sciences, Engineering, and Medicine (the National Academies), value diversity among our staff, members, volunteers, partners, vendors, and audiences. We recognize that talent is broadly distributed in society and that many perspectives enhance the quality of our work and drive innovation and impact. We pledge to cultivate a workplace culture and climate that promotes inclusion, belonging, accessibility, and anti-racism; upholds equity; and values the participation of all who are engaged in advancing our mission. By embracing the values of diversity, equity, and inclusion in our programs, institutional policies and practices, and products, we will be able to better advise the nation on the most complex issues facing society and the world. Equal Opportunity Employer: It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that is consistent with equal employment, and does not discriminate on the basis of race, creed, ethnicity, color, national origin, sex, sexual orientation, gender identity, age, religion, disability, medical condition for which a person has been rehabilitated or cured, marital status, family responsibilities, genetic information, political affiliation, personal appearance, matriculation, unemployment status, veteran status, or any other characteristic protected by applicable laws. It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified. Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources. The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units. Job Family: ACCT Employee Type: Employee Scheduled Weekly Hours: 37.5 City/State: Washington, District of Columbia | |