NAE Membership Associate
Vacancy has expired
Washington, DC
| Employer: | The National Academy of Sciences |
| Category: | Human Resources |
| Job Type: | Full Time |
Description | |
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Job Description Summary: Assists membership director with the organization's program to elect, retain, and serve its members. Provides advanced administrative and technical support for meetings, elections, membership database, and other membership activities. Coordinates projects, including preparation of materials, and may provide basic technical support related to digital media, audio-visual coordination, database maintenance, and other hardware and software support for membership services. Assists with supervision of membership assistants. Under general supervision, incumbent provides complex administrative and technical support for membership-related functions and activities. Work requires continuous use of detailed knowledge of organizational operations, procedures, and staff. May establish processes/procedures to ensure the effective and efficient operation of routine support functions. Leads and mentors support and temporary employees. Job Description: ESSENTIAL JOB DUTIES: 1. Provides advanced administrative support including coordination of various membership activities. Reviews nomination packages for accuracy, pertinent, and missing information. Verifies information against databases. Resolves issues with staff. Completes and approves financial paperwork. Supports selection tracking database, nomination, election and balloting processes. 2. Oversees coordination of logistical arrangements for meetings and other events and activities. This may include activities such as overseeing mailing and registration processes, obtaining transportation contracts, serving as liaison between hotels, members, monitoring hotel rooming list and registration listings, preparing final pickup report and estimating blocks for next year, coordinating induction ceremony, proposing and developing tour ideas, and recruiting volunteers. Supervises support staff during these activities. 3. Creates and maintains web-based and other electronic databases and resources. Carries out assigned projects using customized database system and other database tools. Monitors data integrity and supervises data entry, generates reports, and prepares membership data analyses. Provides support for web sites, reviewing web content and providing guidance to project staff/web content owners on how to maintain data. May issue member site passwords and fulfill forgotten password requests. 4. Creates computer-based files for both print and electronic publication to support member service activities and may execute layout and design. Creates computer-based presentations. Revises and updates forms and templates. May record presentations and events in audio and video formats. Coordinates or executes set-up of audio, visual, and computer needs for meetings and events. May research/advise membership office on audio, video, and computer requirements and purchases. 5. Coordinates services for members while onsite (for example, may oversee a members' center). Greets and assists members and ensures that their needs are met. 6. Responds to member inquiries and requests for membership information from National Academies' staff and other parties. 7. Monitors Membership Mailbox for various forms sent for processing, including but not limited to: acceptance/declination; change of address; termination of membership; termination of committee; term extension for member; and term extension for committee. 8. Assists in the preparation and distribution of reports. 9. Supervises or assists with supervision of membership assistants. 10. May maintain the Members' Center. NONESSENTIAL JOB DUTIES Related duties and special projects as assigned. JOB SPECIFICATIONS Required Knowledge, Skills, and Abilities: Ability to solve intellectual problems of some variety and complexity. Ability to exercise some latitude for independent judgment and action. Related computer and technology skills. Experience working in complex environments with a high degree of organizational effectiveness. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies' departments through effective communication. Excellent written and verbal skills with a proven ability to effectively interact with all levels of employees. Familiarity with NAE Policies and Procedures for Election and NAE bylaws is a plus. Minimum Education/Training Requirements: High School Diploma. GED, or equivalent knowledge. Minimum Experience: Six years of related professional experience. Physical Capabilities: Ability to work at a computer for extended periods of time. Required Licenses, Certification or Registration: None. Supervisory Responsibilities/Controls: Reports to Director, Membership. Sets objectives with supervisor. May supervise Membership Assistants. Compensation Range: The National Academies of Sciences, Engineering, and Medicine support equity, fairness, and transparency in our compensation programs. An estimated compensation range for this position is $27.82 - $34.77 per hour. Compensation offered to the selected candidate will be based on the candidate's relevant knowledge, skills, and work experience, commensurate with compensation of current employees in comparable positions with similar knowledge, skills, and work experience, and subject to budget parameters. Note it is not typical for a candidate to be hired at the higher end of the range. Work Environment: Hybrid Office/Telecommute environment, expected onsite percentage 40%, with occasional travel between National Academies' facilities and to off-site meeting/sponsor locations. The National Academies' Statement on Diversity and Inclusion: We, the National Academies of Sciences, Engineering, and Medicine (the National Academies), value diversity among our staff, members, volunteers, partners, vendors, and audiences. We recognize that talent is broadly distributed in society and that many perspectives enhance the quality of our work and drive innovation and impact. We pledge to cultivate a workplace culture and climate that promotes inclusion, belonging, accessibility, and anti-racism; upholds equity; and values the participation of all who are engaged in advancing our mission. By embracing the values of diversity, equity, and inclusion in our programs, institutional policies and practices, and products, we will be able to better advise the nation on the most complex issues facing society and the world. Equal Opportunity Employer: It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that is consistent with equal employment, and does not discriminate on the basis of race, creed, ethnicity, color, national origin, sex, sexual orientation, gender identity, age, religion, disability, medical condition for which a person has been rehabilitated or cured, marital status, family responsibilities, genetic information, political affiliation, personal appearance, matriculation, unemployment status, veteran status, or any other characteristic protected by applicable laws. It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified. Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources. The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units. Job Family: MEMB Employee Type: Employee Scheduled Weekly Hours: 37.5 City/State: Washington, District of Columbia | |