Description
Are you highly organized with a keen eye for the details?
Do you enjoy using technology to seek out efficiencies and progress?
Do you enjoy a fast-paced environment?
If this sounds like you, The Montgomery County Department of Parks Southern Parks Division is the place you want to be! We are currently seeking a motivated, highly organized, and professional Administrative Specialist to join our team. The ideal candidate will provide support to three management or program areas with specialized skills and experience in Human Resources, Procurement, Budgeting, and other Administrative duties under general supervision. In addition, the successful candidate will be able to collaborate and communicate with internal and external customers; assess; and solve problems; be a self-starter, a team player, and be well organized. This position will report directly to the Wheaton Region's Senior Park Manager.
The Maryland-National Capital Park and Planning Commission (M-NCPPC) is a six-time National Recreational and Parks Association Gold Medal Award Winner. The Montgomery County Department of Parks has a career staff complement of nearly 800 employees, and we serve a diverse population of more than one million residents in the Washington, DC area. We manage 419 parks on more than 37,000 acres of parkland. Go to our website to learn more: https://www.montgomeryparks.org/
DIVERSITY STATEMENT: Montgomery County Department of Parks believes that diversity in all dimensions of the organization supports and bolsters the innovative thinking essential to its success. Montgomery County Parks does not make hiring decisions based on race, ethnicity, national origin, gender, gender identity, sexual orientation, age, disability, religion, political affiliation, or ideology or status as a Veteran.
Please Note: The salary range above represents this position's earning potential. Salary is commensurate with experience.
Examples of Important Duties
Human Resources:- Conduct, or ensure, training of staff in the development of documentation and compliance standards.
- Review and retrieve qualified applicants from the electronic applicant tracking system, manage hiring packets, coordinate all interviews, and submit, and track documents for completion and submittal.
- Draft vacancy announcements and recruitment advertisements and other tasks associated with staffing for the management or program area.
- Coordinate, generate, and process paperwork for performance evaluations, position reassignments, disability leave, and terminations, and approve timecards.
- Prepares Human Resource transactional paperwork such as requests for personnel actions, tuition assistance and leave requests.
Training and Development Assistance- Actively collaborate with the management team to develop and administer training programs for the division's staff.
- Coordinate with other divisions, government agencies, or contractors to implement training.
- Access databases to record, track, and analyze staff training reports, etc.
- Coordinate training and organizational development efforts; provide logistics for training classes.
- Prepare and distribute notices to trainees; prepare conference rooms for training.
- Research information on consultants; research and assist with implementing training best practices.
Budget and Purchasing Assistance- Perform a range of financial management work including participating in unit budget formulation, drafting of narrative, and execution.
- Compile data and modify or edit justifications and other supporting documents consistent with program goals and requirements.
- Identify revenues; assist with controlling and tracking expenditures; and reconcile discrepancies, working with central budgeting, central accounting, and other units and management as appropriate.
- Review various financial documents and verify calculations, budget codes, and compliance with Commission policies and procedures.
- Prepare or review expense reports and coordinate statements of financial disclosure.
Administrative Support- Maintain various highly confidential and electronic materials to provide up-to-date reference and documentation.
- Maintain and coordinate the logging of vehicle assignment forms and mileage logs for the Department.
- Coordinate and schedule internal/external meetings and events, providing meeting/event logistical support.
- Prepare and modify documents including correspondence, reports, drafts, memos, agendas, and emails.
- Update and maintain office policies, and procedures, and coordinate maintenance of office equipment.
- Receive, open, sort, and distribute incoming correspondence including maintaining electronic and hard copy filing including the division's database tracking systems.
- Coordinate quarterly program newsletter with internal and external staff with articles, photo documentation, and training opportunities.
Communication
- May serve on Departmental and Interagency committees to coordinate and develop programs, resolve problems of mutual interest, or exchange information.
- Work with community groups, park and recreation councils, and citizens to resolve problems and promote park operations goals.
Other Duties as Assigned- Other duties assigned as per the Division needs and functioning requirements.
KNOWLEDGE, SKILLS, AND ABILITIES- Collaborative with a strong work ethic; having strategic awareness and the ability to anticipate Administrative or Human Resources support.
- Must have a cooperative spirit; excellent oral and written communication skills, including active listening skills; creative thinking; and interpersonal skills.
- Communicate and interact effectively with all partners both internal and external.
- Knowledge of, and skill in applying, the principles, methods, techniques, and practices of effective Administrative and Human Resources support.
- Ability to work with highly confidential documents and data while ensuring confidentiality for materials not subject to public disclosure.
- Proven organizational, coordination, and workload management skills, and abilities, with great written, verbal, organizational, and interpersonal skills.
- Demonstrate ability to work on multiple activities, meet tight deadlines, and creatively problem-solve by selecting, organizing, and logically processing relevant information to resolve a problem.
- Proficient in using a computer and up-to-date office software (MS Office), enterprise software, and specialized software for planning, scheduling, communicating, word processing, collecting, and reporting data, preparing presentations, researching, document control, and performing other computer functions for data management and retrieval.
Preferred Qualifications- Advanced computer software knowledge in Microsoft Office Suite and Adobe.
- Ability to communicate in a language other than English a plus.
- Valid driver's license required in accordance with both State and Commission rules and regulations and duties required by the position of assignment.
- Bachelor's Degree and (2) years of experience in Human Resource Management, Finance, and any other related area of Business Administration.
- An equivalent combination of education and experience may be substituted, which together total (6) years.
Minimum Qualifications
1. Bachelor's Degree in Human Resource Management, Finance, Business or any related field.
2. One (1) year of experience in human resource management, finance or any other related area of business administration.
3. An equivalent combination of education and experience may be substituted, which together total 5 years.
Supplemental Information
Classification Specification Administrative Specialist I
Working Conditions
Works in an office setting; may work outdoors briefly on an incidental basis. Work is primarily sedentary and requires very light to light physical effort. May be subject to various job demands such as high volume of work and tight deadlines. Hours of work Mon- Fri, 6 am - 2:45 pm.
Get to know Montgomery Parks and the opportunities available: https://www.montgomeryparks.org/about/divisions/
Very competitive and flexible benefits programs available
Diversity Statement
The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.
Applicants with Disabilities under the Americans with Disabilities Act.
If you require accommodations or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of applications at or 301-454-1411 (Maryland Relay 7-1-1)
M-NCPPC will make all efforts to reasonably accommodate you.
THE MARYLAND-NATIONAL CAPITAL PARK AND PLANNING COMMISSION
2024 BENEFIT SUMMARY FOR MERIT SYSTEM EMPLOYEES
The following benefit summary is provided for informational purposes only and is not, nor should be construed as an employment agreement with the M-NCPPC, implied or actual. It is not all-inclusive and is subject to change. Benefits listed are extended to all Merit System employees of the Maryland-National Capital Park and Planning Commission (M-NCPPC). All plans are optional except the Defined Benefit and Long-Term Disability plans.
Eligibility
You have 45 days from your hire date to elect your benefits. Your coverage begins on the first of the month following receipt of your enrollment forms and required documentation.
Retirement Programs- Defined Benefit Plan (Mandatory Participation) - Plan E excludes FOP members.
Plan: Employee Contribution
Plan C: 9.5%*of base salary (FOP members only)
Plan E: 4% of base salary up to maximum Social Security Wage Base (SSWB) and 8% in excess of SSWB.- Deferred Compensation ICMA-RC-457 plan (Optional)
- Traditional and Roth IRAs (Optional)
Health Insurance Plans (FOP Members Pay 23% for Medical, Prescription and Dental and same as all other employees for Vision.) All other employees pay percentage below.- Medical
- Kaiser Permanente Health Maintenance Organization (HMO) with Prescription Plan - (15%)
- UnitedHealthcare Select Exclusive Provider Organization Health Plan (EPO) - (20%)
- UnitedHealthcare Choice Plus Point of Service (POS) - (20%)
Prescription - CVS Caremark - (15%)Dental - Delta Dental PPO and DeltaCare USA HMO - (20%)Vision - EyeMed - (80% of Low Option plan paid by Commission. Any balance paid by employee.)- Low, moderate, and high options are available. Frequency of covered services differs.
Flexible Spending Accounts (Employee Pays 100%)- Medical Account - Maximum annual contribution: $3,050
- Dependent Care Account - Maximum annual contribution: $5,000
Long-Term Disability Insurance (Mandatory Participation)- Employee Pays 20%: Commission Pays 80% (FOP Members Pay 100%)
- Benefits paid at 66 2/3% of base salary, maximum of $6,000/month
Supplemental Long-Term Disability Insurance (Employee Pays 100%)- Benefits paid at 66 2/3% of base salary that exceeds $108,000; capped at $216,000
Basic Life and AD&D Insurance (Employee Pays 20%: Commission Pays 80%)- Two (2) times base salary; maximum benefit is $200,000 for each
- Automatic coverage with opt-out provision
Supplemental and Spouse/Dependent Life Insurance (Employee Pays 100%)- Supplemental - 1,2,3,4, or 5 times base salary; maximum benefit is $750,000
- Spouse/Dependent Combination - $10,000/$5,000, $20,000/$10,000, or $30,000/$15,000
Sick Leave Bank (Contribution and Benefit hours prorated for part-time employees)- Employees have 60 days from date of hire to enroll.
- Employee contributes 8 leave hours each year
- Annually covers up to 688 hours for own serious medical condition, and 480 hours for parental responsibilities (birthadoption or foster care), and 80-160 hours for serious medical condition of an immediate family member
Leave Programs- Annual: 15 days per year
- Personal: 3 days per year (12-month waiting period)
- Sick: 15 days per year
- Holidays: 11 days per year
Other Benefits- Credit Union
- Employee Assistance Plan
- Legal Services Plan
- Tuition Assistance Program
- Wellness Program
- Work-Life Program
For a more detailed description of benefits, please contact the Commission's Health and Benefits Office at benefits@mncppc.org or 301-454-1694.
* 01
Describe a situation where you were able to solve a problem with a totally different approach than is normally used. What was the result? Please do not say see resume. Please list with examples.
* 02
When deciding how to organize your work, how do you assess what tasks need to be given priority?
* Required Question
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