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POSITION: Human Resources Generalist
DIVISION: Human Resources
FLSA: Exempt
REPORTS TO: Senior Manager, Compensation & Benefits
Location: Hybrid/Reston
SUMMARY OF POSITION
The HR Generalist may lead, implement, coordinate, and/or provide support to a wide range of human resource programs and projects including but not limited to recruiting, onboarding, learning and development, employee engagement activities, benefits administration, payroll change administration, and diversity, equity and inclusion efforts. The HR Generalist serves as first line responder to employee requests, solves problems/issues that arise in areas of assigned responsibilities or elevates the issues to appropriate HR team member.
We’re proud of the way our teammates have a positive impact on everything we do. Our employees are committed to and exemplify our Core Values:
• Integrity through accountability, consistency, transparency, and trust
• Agility through adaptability, continuous improvement, expertise, and flexibility
• Partnership through collaboration, communication, leadership, and teamwork
• Inclusivity through diversity, relationships, respect, and support
PRINCIPAL ACCOUNTABILITIES
HRIS
• Manages HRIS, performance management, compensation and benefit related systems (ADP, SuccessFactors and NetSuite) and serves as department point of contact for system questions, upgrades, changes, etc.
• Keeps up to date with technology, implements changes to systems that add value to the organization.
Recruiting
• Supports recruitment, including posting jobs, tracking applicants, scheduling interviews and initial screening of resumes for minimum qualifications.
Benefits
• Administers benefits enrollments and changes; assists with annual benefits open enrollment process by ensuring the accuracy and readiness of the HRIS and reconciling employee enrollment elections in the HRIS and vendor systems.
• Supports the leave of absence process including sending required emails & forms, following up on form requests, answering questions, and tracking leave time used, etc.
• Prepares and administers the benefit providers’ monthly invoices.
• Serves as initial reviewer in the vision reimbursement, gift matching, and fitness reimbursement processes.
• Manages the data connections between benefits providers and ADP system to ensure all enrollments and changes are accurate in the provider system.
Orientation
• Leads the new hire orientation process, including initiating orientation notification to appropriate departments, communicating with new hires, reviewing and processing new hire paperwork, conducting week 1 orientation, scheduling & running quarterly orientation educational sessions (New Hire Policy Training, Introduction to the Office of Finance (OF) & Department Introductions), ensure I-9’s are verified and all other documentation is received and providing training sessions on the HR systems.
Interns
• Leads the OF Internship program, which includes forecasting intern positions, partnering with the hiring department(s), recruiting including job fairs, onboarding, facilitating activities, off boarding and exit interviews. Leads the internship advisory group to incorporate feedback and improvements.
Learning and Development
• Supports, and sometimes leads, OF training, development, mentor and other learning programs to include developing and managing the annual calendar for OF training and development activities, coordinating the training schedule, monitoring project plan and follow-up, researching and developing framework and content, and providing additional assistance where needed.
Employee Events
• Support employee events (on and offsite) including working and coordinating with vendors, set up and take down, and hosting.
Performance Management
• Support with calibration including running reports.
• Generates forms in SuccessFactors (goals, performance reviews), tracks completion, runs reports, and leads Q&A Sessions with employees and managers. Sends out reminders and status.
• Manages HR year-end performance management calendar.
Operations/Administration
• Prepares and administers semi-monthly payroll changes in ADP to ensure the accuracy and timeliness of the payroll processing; maintains payroll changes record in personnel files.
• Tracks timecard approval status semi-monthly, sends out reminders, and changes pay period in HRIS.
• Tracks and processes approved recognition awards.
• Provides support to HR department in gathering documentation that may be requested for internal audits, FHFA exam, vendor management, etc.
• Serves as a vendor management steward for the HR department; manages the purchase request, purchase order and completes required vendor due diligence processes.
• Supports performance management process, including updating quick reference guides, sending communications, and tracking progress.
• Serves as an Information Governance Liaison for the HR department to ensure HR records are in compliance with company policies and regulatory requirements.
• Maintains and updates legally mandated postings (i.e. labor law posters, EEO statement, etc.).
• Completes employment verifications.
• Maintains employee personnel records in compliance with laws and regulations.
• Processes New Hires and follows-up on all required items (checklist, enrollments, signoffs, etc.)
• Processes Terminations and follows-up on all required items (checklist, terminating enrollments, signoffs, IT assets return, etc.)
• Prepares D&I workforce metrics, FHFA quarterly data dictionary, ERMC metrics, and annual OMWI report in support of the OMWI regulations.
• Supports the OF’s diversity and inclusion (D&I) strategy by following policies and procedures that ensure opportunities for employees and diverse business partners.
• Assists with all other duties as assigned.
PRINCIPAL JOB REQUIREMENTS
• Minimum of five (5) years of experience in HR administrative and/or generalist role
• Bachelor’s degree or equivalent experience required; emphasis in Human Resource or business-related field preferred
• Strong customer service orientation
• Ability to maintain confidential information is required
• Strong proficiency in Microsoft Office is required
• Demonstrated proficiency in both oral and written communication skills
• Detail oriented with ability to multi-task and demonstrate good time management skills
• Experience with HR Information Systems (i.e. ADP, SuccessFactors, and NetSuite) is preferred
• Ability to listen and integrate ideas from diverse groups of individuals, build and maintain respectful relationships, collaborate with others, and resolve conflicts constructively
• Proof of eligibility to work in the United States
EQUAL EMPLOYMENT OPPORTUNITY
The Federal Home Loan Banks Office of Finance is committed to equal employment opportunity without regard to race (including traits historically associated with race, such as hair texture, hair type and protective hairstyles), color, religion, sex, pregnancy (including childbirth, lactation, and related medical conditions), national origin or ancestry, age, physical or mental disability, veteran status, uniformed service member status, military status, sexual orientation, gender identity, status as a parent, marital status, genetic information (including testing and characteristics), citizenship status, or any other characteristic protected by applicable federal, state, or local law.
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