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Expense Administrator II

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CyFair, TX

Employer:  Lone Star College
Category:  Other
Job Type:  Full Time

Description

Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs
  • One LSC
  • Student Focused
  • Own It
  • Foster Belonging
  • Cultivate Community
  • Choose Learning


  • The Chronicle of Higher Education's "Great Colleges to Work For® " is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

    Lone Star College has been recognized in multiple categories.

    Campus Marketing Statement

    Lone Star College-CyFair

    Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For® institution by the Chronicle of Higher Education.

    LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

    Located in suburban northwest Houston in the heart of the CyFair Community, the college provides a full range of offerings including unique programs in fire science technology, logistics management and sonography. Since opening our award winning campus in 2003, the college has experienced record growth and supports an exciting learning environment that brings together state-of-the-art technology and active, collaborative learning.

    Location address is 9191 Barker Cypress Road, Cypress, TX 77433.

    Job Description

    PURPOSE AND SCOPE:

    The Expense Administrator II utilizes a specialized skill set in performing assigned duties and tasks. Acts as Administrator for a variety of iStar (PeopleSoft) Expense Module functions, responsible for the successful daily operations of the module and for proposing improvements to processes. Acts as Subject Matter Expert in a variety of Travel and Expense areas, providing training, oversight, and guidance as needed. Responsible for performing, assisting with, and/or overseeing multiple Travel and Expense functions and processes. Assist with Accounts Payable functions as needed.

    ESSENTIAL JOB FUNCTIONS:
  • As workflow SME (Subject Matter Expert), sets up and maintains the reviewer workflow for the Expense Module, and assists as needed with workflow for other modules.
  • Researches PeopleBooks to help resolve system issues that are reported by end users. Reviews bundle release notes to determine what changes/enhancements are being made to the module.
  • Works with HR and Payroll to ensure all Travel & Expense-related employee information is interfacing correctly with the Expense Module. Maintains strict confidentiality at all times.
  • Utilizes technical/specialized skills to conduct testing, analysis, and feedback during Expense Module upgrades. Assists the module owner in developing and updating test scripts for upgrades and bundle implementations, and ensures test scripts are complete and issues are reported and resolved.
  • Handles incident reports that are filed with the service desk including addressing technical issues related to the Expense Module.
  • Performs a variety of year- end processing for the Expense Module
  • Responsible for verifying System-wide that a variety of Expense Module transactions (such as expense reports, travel authorizations, cash advances' etc.) are accurately processed and reconciled. Processes and posts expenses for payment.
  • Manages outstanding Accounts Payable checks and other A/P functions as needed.
  • Acts as Prepay Auditor for assigned LSC campus(s). Acting as SME, assists and provides guidance and oversight to Prepay Auditors at other campuses, helping ensure smooth and timely workflow through all Expense Module stages.
  • Responsible for a variety of Travel and Expense (T&E) functions, including but not limited to T&E adjustments, budget issues, and funds that need to be unencumbered, and account reconciliation. Acts as a resource to employees regarding T&E policies, including providing training as needed and ensuring employees understand and adhere to LSC's Travel and Expense policies.
  • Creates, runs, and utilizes a variety of queries and reports for LSC campuses and administrative offices/departments. Utilizes queries to ensure expenses are posting properly and all expenses are posted utilizing GL Subsystem reconciliation.
  • Responsible for other reasonable related duties as assigned.


  • KNOWLEDGE, SKILLS, AND ABILITIES:
  • Working knowledge of Microsoft Office Suite
  • Basic understanding of Accounting and Accounts Payable principles and processes
  • Understanding of or ability to quickly learn 3 rd party software that interfaces with iStar (PeopleSoft)
  • Excellent interpersonal and communication skills, both verbal and written
  • Attention to detail and ability to cope with several tasks simultaneously
  • Must be deadline oriented. Initiative and analytical skills are mandatory
  • Proficient in the use of PC's and related software (Microsoft Office: Word, Excel, and Access)


  • PHYSICAL ABILITIES:

    The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

    WORK SCHEDULE AND CONDITIONS:
  • Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone, and other general office equipment
  • Interface with internal and external contacts as needed to carry out the functions of the position
  • Work is performed in a climate-controlled office with minimal exposure to safety hazards


  • REQUIRED QUALIFICATIONS:

    • High School diploma or GED and at least 1 year of experience, or an equivalent combination of education and experience

    PREFERRED QUALIFICATIONS:
  • Associate degree or higher


  • Salary

    Hiring salary range is $38,761-$44,575

    Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.

    Your resume should provide a complete picture of your work experience. The resume should include the following information for each position listed:
  • Length of time (specific months and years) of employment
  • If the position was full time or part time
  • If the position was paid or unpaid
  • Level of degree completed including date earned.
  • Unofficial transcript for highest earned degree

  • Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.

    Benefits Marketing Statement

    By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.

    Special Instructions

    Go to the Job Search page, click on 'My Activities' at the top of the page. Under My Cover Letters and Attachments you will click on 'Add Attachment.' Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.

    If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts.

    You must limit your file name for any attachment to 40 characters or less.

    How to Apply

    ALL APPLICANTS MUST APPLY ONLINE ONLY

    We will not accept application material received via fax, email, mail, or hand delivered.

    Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).

    If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.

    Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

    More information on the E-Verify program is available at www.dhs.gov/E-Verify .

    Lone Star College is an EEO Employer. All positions are subject to a criminal background check.
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