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Departmental Analyst 9-12

Vacancy has expired

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Lansing, MI

Employer:  Michigan Department of Transportation
Category:  Human Resources
Job Type:  Full Time

Description

About the Organization:


The Michigan Department of Transportation (MDOT) is responsible for Michigan's 9,669-mile state highway system, comprised of all M, I, and US routes. MDOT also administers other state and federal transportation programs for aviation, intercity passenger services, rail freight, local public transit services, grant programs, and others.


Michigan Department of Transportation Connections Recruitment PSA (click on the youtube link below)


https://youtu.be/JmuX_D3LGgA

 

Position Description:

This position serves as the personnel liaison in the Bureau of Development responsible for human resource functions including but not limited to research and analysis of staffing needs, classification and selections, employee safety and health, and employee education and training. This position also coordinates and directs workforce initiatives within the Bureau of Development and is the Engineering Development Program (EDP) coordinator.


This position is responsible for the Special Workforce Programs which include but are not limited to the Internship Program, the Capstone Program, and the Transportation Diversity Recruitment Program (TDRP) for three bureaus: the Bureau of Development (BOD), Bureau of Field Services (BFS), and Bureau of Bridges and Structures (BOBS).


This position will coordinate with Office of Human Resources (OHR) staff by serving as a liaison between the BOD and OHR. Analyze and interpret Civil Service and department policies, rules, and procedures in the areas of human resources while providing guidance to supervisors, employees, the public, and others within the department. This position is responsible for the overall coordination of the hiring, onboarding and disembarking processes within the bureau.

Responsibilities:
• Provide guidance on Civil Service rules and regulations for the hiring process, coordinate and review/analyze job hiring documentation for accuracy and thoroughness (e.g., interview questions/selections criteria, supplemental questions, position description(s), and recommendation memo), assist in the interview process, and coordinate the preparation and submission of recommendation memos.
• Review and analyze position descriptions in comparison to appropriate job specifications, senior standards, specialist criteria, etc., prior to submitting to OHR.
• Coordinate drug testing program within the bureau to ensure the department is in compliance with Civil Service Rule 1-7 (Drug Testing of New Hires) and bargaining unit contract provisions.
• Provide support for managers and employees on the use of the human resource-related systems such as HR Gateway, SIGMA, NEOGOV, and Michigan Department of Civil Service online services.
• Oversee timekeepers within the bureau to ensure that payroll is completed correctly and on time.
• Coordinate the processing of employee-related paperwork such as ID/Access documents, overtime justifications, employee accident reports, etc.
• Conduct onboarding process throughout the bureau in accordance with Civil Service and department guidelines, including coordinating new employee orientation, filling out new employee paperwork and responding to questions.
• Conduct disembarking process in accordance with Civil Service and department guidelines, including supporting employees with navigating the retirement procedures and coordinating retirement/departure activities (notifications, letters, exit interviews, returning of MDOT equipment and identification cards).
• Assist managers and employees on worker’s compensation issues, long-term disability (LTD), Family Medical Leave Act (FMLA), accident reports, motor vehicle accident reports, and other leave of absence options. Assist in the completion of all related paperwork associated with these items.
• Work closely with OHR to review and assist in the formulation of senior standards and specialist concepts.
• Review Civil Service rules and regulations and collective bargaining agreements on labor relations actions.
• Serve as the main point of contact in the bureaus for supervisors concerning questions of policy or procedure regarding the hiring and employment of intern students.
• Coordinate interview process with MDOT representatives.
• Compose and review recommendation memos.
• Contact selected candidates, make offers of employment, arrange start dates, and coordinate post-offer/pre-employment drug testing.
• Coordinate and facilitate the new employee orientation process.
• Collaborate with the Workforce Development program staff to create a detailed recruitment program to ensure that MDOT and the three bureaus are reaching areas within the bureaus that are underrepresented.
• Report out Workforce Development program outcomes and effectiveness and determine best practices.
• Coordinate the EDPs with BFS, Operations, BOBS, Transportation Service Centers (TSCs), and regions to determine rotational needs. Monitor the bureau’s EDP program to ensure program goals and deadlines are met.
• Act as a resource for program participants advising on department recruitment fairs and organize bureau resources to ensure participation.
• Maintain periodic communication with selected candidates to ensure engagement prior and after start date.

This unit manages personnel, administrative and financial functions for the BOD. The executive division has the ultimate responsibility for administration in all matters pertaining to the bureau, including all facets of the Design Division, the Development Services Division, and the Environmental Section, training and organizational development, and coordination with the chief operations officer for highway operations and the director.


This position is responsible for the workforce initiatives within the BOD, BFS, and BOBS, which include but are not limited to the intern program, the capstone program, and the TDRP. Collaborate with program staff responsible for the overall process of attracting, selecting, and appointing candidates for positions within the bureau. Serve as the EDP coordinator for the bureau.
This position also serves as the analyst in the BOD responsible for human resource labor relations issues, research and analysis of staffing needs, classification issues, selections, employee safety and health, and employee education and training. This positions also coordinates and directs workforce initiatives within the BOD and is the EDP coordinator.

Basic Requirements for Skills, Experience, Education and Credentials:

Possession of a bachelor’s degree in any major, or equivalent education and experience.


Experience:
9 level: No specific type or amount is required.
10 level: One year of professional experience.
P11 level: Two years of professional experience, including one year of experience equivalent to the intermediate (10) level in state service.
12 level: Three years of professional experience, including one year of experience equivalent to the experienced (P11) level in state service.

Alternate Education and Experience

Departmental Analyst 9 - 12
Educational level typically acquired through completion of high school and the equivalent of at least two years of full-time active-duty experience at or above the E-6 level in the uniformed services may be substituted for the education requirement.

Knowledge, Skills, and Ability:
Ability to:
· Interpret applicable Civil Service rules and regulations, collective bargaining unit language, and policies related to labor relations and human resources.
· Communicate effectively.
· Formulate plans, procedures and controls in a program or service area.
· Organize, evaluate and present information effectively.
· Provide exceptional customer service.

 

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