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Administrative Assistant III (15156, Grade HC6)

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Prince George's County, MD

Employer:	Department of Parks and Recreation, Prince George's County
Category:	Other
Job Type:	Full Time
Description
Description The Prince George's County Department of Parks and Recreation is an unprecedented six-time National Gold Medal Award winner for excellence in park and recreation management. This award is given by the National Recreation and Parks Association, the professional accreditation organization of recreation management. The Department of Parks & Recreation, Special Programs Division (SPPRO) is currently seeking a highly-skilled Administrative Assistant III in the division office. This position is part of an administrative team that reports directly to the Administrative Supervisor. SPD is comprised of five units, including Health and Wellness, Senior Services, Therapeutic Recreation, Disability and Youth Services. The Administrative Assistant III will be responsible for direct administrative support to the Administrative Supervisor. Duties include: collecting, preparing and processing data and documents for personnel, recruitment and financial work program, monitoring processes to ensure consistency, accuracy and conformance with policies and procedures. Must use initiative and independent judgement in executing assignments. Familiarity with various software used by the Commission to include: Kronos, Lawson, SharePoint, Adobe (Adobe Sign) is a plus. Examples of Important Duties Support to the Administrative Supervisor and Division and provide support as needed for the following: Process purchase requisitions, check requests, invoice/contract payments, contracts, expense reports, serve as purchase cardholder and petty cash custodian. Process confidential personnel information - personnel actions and performance evaluations; maintain personnel files. Monitor evaluation tracking system and notify managers of due dates to ensure timely submissions. Maintain NCSI Background Check logs. Assist with scheduling of interviews, testing and collect and organize recruitment data for finalizing of recommendation packets. Collect data, create and maintain spreadsheets, and accurately compile and prepare information for various budget, payroll, projects and events, reports, meetings and presentations. Attend and serve as scribe for monthly and quarterly administrative and unit team meetings. Records management - maintain automated tracking system of document flow, as well as keep digital and paper document filing systems as appropriate. Assist w/event coordination - location/room logistics, AV needs, meeting invitations, prepare materials and information packets, gather attendance sheets, coordinate catering as needed, etc. Assist with submitting EAM requests, maintain office and xerox supply inventory, process user management and automation requests for new employees. Coordinate special projects and assignments. Minimum Qualifications 1. High school diploma or a Certificate of General Educational Development (GED). 2. Four (4) years of progressively responsible experience that includes at least two (2) years in administrative and clerical support work and at least one (1) year of technical support experience in the administrative management areas of the specific position to be filled. 3. An equivalent combination of education and experience may be substituted, which together total 4 years. Supplemental Information (Preferred Knowledge, Skills & Abilities) Administrative experience managing competing priorities in a fast-paced environment. Self-starter, who takes initiative, and is able to manage work program with minimal supervision. Proficiency with MS Office - Outlook, Word, Excel, PowerPoint, Microsoft and Google Forms, etc. Discretion handling confidential and sensitive information; business acumen. Impeccable oral, written, and proofreading skills, with a focus on accuracy and details. Classification Specification: Administrative Assistant III (1132) This position may be subject to medical, drug and alcohol testing The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor. Applicants with Disabilities under the Americans with Disabilities Act. If you require accommodations or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of applications at or 301-454-1411 (Maryland Relay 7-1-1) M-NCPPC will make all efforts to reasonably accommodate you. THE MARYLAND-NATIONAL CAPITAL PARK AND PLANNING COMMISSION 2024 BENEFIT SUMMARY FOR MERIT SYSTEM EMPLOYEES The following benefit summary is provided for informational purposes only and is not, nor should be construed as an employment agreement with the M-NCPPC, implied or actual. It is not all-inclusive and is subject to change. Benefits listed are extended to all Merit System employees of the Maryland-National Capital Park and Planning Commission (M-NCPPC). All plans are optional except the Defined Benefit and Long-Term Disability plans. Eligibility You have 45 days from your hire date to elect your benefits. Your coverage begins on the first of the month following receipt of your enrollment forms and required documentation. Retirement Programs Defined Benefit Plan (Mandatory Participation) - Plan E excludes FOP members. Plan: Employee Contribution Plan C: 9.5%of base salary (FOP members only) Plan E:* 4% of base salary up to maximum Social Security Wage Base (SSWB) and 8% in excess of SSWB. Deferred Compensation ICMA-RC-457 plan (Optional) Traditional and Roth IRAs (Optional) Health Insurance Plans (FOP Members Pay 23% for Medical, Prescription and Dental and same as all other employees for Vision.) All other employees pay percentage below. Medical Kaiser Permanente Health Maintenance Organization (HMO) with Prescription Plan - (15%) UnitedHealthcare Select Exclusive Provider Organization Health Plan (EPO) - (20%) UnitedHealthcare Choice Plus Point of Service (POS) - (20%) Prescription - CVS Caremark - (15%) Dental - Delta Dental PPO and DeltaCare USA HMO - (20%) Vision - EyeMed - (80% of Low Option plan paid by Commission. Any balance paid by employee.) Low, moderate, and high options are available. Frequency of covered services differs. Flexible Spending Accounts (Employee Pays 100%) Medical Account - Maximum annual contribution: $3,050 Dependent Care Account - Maximum annual contribution: $5,000 Long-Term Disability Insurance (Mandatory Participation) Employee Pays 20%: Commission Pays 80% (FOP Members Pay 100%) Benefits paid at 66 2/3% of base salary, maximum of $6,000/month Supplemental Long-Term Disability Insurance (Employee Pays 100%) Benefits paid at 66 2/3% of base salary that exceeds $108,000; capped at $216,000 Basic Life and AD&D Insurance (Employee Pays 20%: Commission Pays 80%) Two (2) times base salary; maximum benefit is $200,000 for each Automatic coverage with opt-out provision Supplemental and Spouse/Dependent Life Insurance (Employee Pays 100%) Supplemental - 1,2,3,4, or 5 times base salary; maximum benefit is $750,000 Spouse/Dependent Combination - $10,000/$5,000, $20,000/$10,000, or $30,000/$15,000 Sick Leave Bank (Contribution and Benefit hours prorated for part-time employees) Employees have 60 days from date of hire to enroll. Employee contributes 8 leave hours each year Annually covers up to 688 hours for own serious medical condition, and 480 hours for parental responsibilities (birthadoption or foster care), and 80-160 hours for serious medical condition of an immediate family member Leave Programs Annual: 15 days per year Personal: 3 days per year (12-month waiting period) Sick: 15 days per year Holidays: 11 days per year Other Benefits Credit Union Employee Assistance Plan Legal Services Plan Tuition Assistance Program Wellness Program Work-Life Program For a more detailed description of benefits, please contact the Commission's Health and Benefits Office at benefits@mncppc.org or 301-454-1694. * 01 Do you have four (4) years of progressively responsible experience that includes at least two (2) years in administration and clerical support work and at least one (1) year of technical support experience in the administrative management areas of the specific position to be filled? Yes No * 02 Do you have experience maintaining and reconciling financial reports and records; reviewing payroll information and resolving discrepancies; and performing human resources work, including assisting with recruitment, arranging interviews, maintaining confidential personnel files and processing personnel actions and performance reviews? Yes No * 03 If you responded yes to #2, please describe in detail the work performed, software used, employer(s) name, and length of time. If no, please enter "N/A" in the box below. * 04 Have you ever served as a purchase cardholder and/or petty cash custodian? If so, what were your purchasing limits and/or size of your cash fund and the average number of transactions per month? * Required Question

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