Associate, Inclusive Growth and Natural Capital (IGNC)
About Palladium:
Palladium is a global company working to design, develop anddeliver positive impact on the lives and livelihoods of people around theglobe; broaden access to health, water, power, and infrastructure; buildenduring, sustainable, and transformative institutions and market systems toaddress global challenges; and conserve the natural world. We operate in over90 countries and have a workforce of 4,000 talented, motivated, and diversestaff of all religions, races, languages, and gender identities.
This Opportunity:
Palladium's Inclusive Growth and Natural Capital Practice (IGNC) isseeking an outstanding professional to join us as an Associate. The Associate serves as part of aProject Management Unit (PMU) that is responsible for the management anddelivery of a specific project. The Associate position supports the managementof effective and efficient financial and compliance activities to deliver workin accordance with contractual obligations, company policies, local countrysettings, and client rules and regulations. The Associate is a valued member ofthe team completing a variety of tasks that are critical to high-qualityproject management.
Location and Compensation:
The position is based in Palladium's Washington D.C. office.
For our prospective employees in the United States, please notethat the full-time equivalent annual base salary for this position is expectedto range from $57,000 to $65,000, and successful candidates may also beeligible for additional, variable incentive compensation dependent on the role.For part-time employees, the salary will be prorated based on the actual numberof hours worked.
Please be advised that a final salary offer will be based onvarious factors, including but not limited to your qualifications, education,experience, skills, seniority, performance, and Palladium's business ororganizational needs.
If you have any questions or concerns regarding the compensationfor this position, please do not hesitate to reach out to us. We value yourinterest in our company and appreciate the opportunity to discuss thisopportunity with you.
You and Your Career:
If you are a problem-solver, collaborator, and doer, and you haveexpertise in verbal/written communication, organization and attention todetail, we are interested in hearing from you.
We are a learning organization and provide growth opportunitiesfrom the start. We pride ourselves on giving you the freedom, resources,and guidance to chart a fulfilling career!
Reporting Lines:
The role reports directly to a Manager or a Senior Manager, depending on project assignment(s)
PrimaryDuties and Responsibilities:
ProjectManagement
- Support project start-up and closeout
- Serve as a liaison between the project and the Process Excellence Hub
- Contribute to the preparation and maintenance of project specific components of the project management manual
- Learn and contribute to training of project staff on company policies, procedures, and guidelines and client rules and regulations (covering for example: security, occupational health and safety, risk management, planning, human resource management, monitoring, reporting, finance, procurement, logistics, IT, communications, audit support and all other such implementation matters)
- Participate in the development, review, and tracking of progress against project work plans
- Support the development and presentation of internal and external reporting, (quarterly Internal Project Reviews, project risk assessments, annual reviews, and client deliverables) and ensure these outputs are fit for purpose
- Ensure project issues and risks are logged, monitored, and updated in the issues and risk portal (aka register) and escalate risks and issues to corporate/project leadership
- Learn to review procurements, budgets, reports, and other documents to ensure compliance with relevant policies and procedures; may conduct spot checks on processes and internal controls including reviewing asset management procedures and updated asset registers for each project
- Support development of project subcontractor and grants management procedures compliant with both internal policies and procedures, and client rules and regulations
- Assist with internal PMU administration, including drafting weekly meeting agendas, tracking tasks, maintaining calendars and deadline reminders
- Work towards anticipating project needs and providing compliant, flexible recommendations on processes, or assigned responsibilities, such as suggesting adequate timelines for reviews and coordination between HQ and field offices, proactively handling PMU administrative tasks, etc.
- Contribute to technical assistance through reviews, engaging in work planning and discussions with the field team, etc. to build skills with the goal of taking on a more senior role, such as manager, project delivery or a functional area
Contract and ClientRelationship Management
- Support the monitoring and maintenance of compliance with head/prime contracts
- Manage and support contract amendments as required
- Provide inputs and support to other PMU members on any client communication or reporting needs
Financial Management
- Support monitoring expenditure against budgets and forecasts, including staff costs, operating expenses and procurements; reconciles and reports on all advances monthly
- Assist with project financial and cash-flow planning, process monthly Funds Transfer Requests and payments for assigned projects
- Review cashbooks / field vouchers and ensure supporting documentation is complete
- Help coordinate service providers and process work orders and invoices
- Assist with internal financial reporting and tasks including accruals and reviewing client invoices
- Support preparation of contract action requests (i.e., travel, personnel additions/changes, subcontracts, grants, budget realignment, etc.)
- Support audit processes and ensures retention of project records is compliant with company policy
Human ResourceManagement and Recruitment
- Coordinate input and support from HR for recruitment and contracting staff and consultants
- Coordinate project staff recruitment and due diligence (i.e., posting job descriptions, due diligence, compliance spot checks, biodata verification, record retention, and contract preparation and onboarding)
- Maintain project data on relevant systems for short-term and long-term staff and consultants
- Support the mobilization and demobilization of all international staff (short-term and long-term) including contracting, travel management, security, approvals, payments and induction
Business Development /Other
- Contribute to company growth by supporting well-managed projects, ensuring Palladium is seen positively by clients for consideration in future business development
- Participate in capture planning, providing inputs on implementation requirements
- Provide inputs to proposals and opportunity research as requested
EssentialCriteria:
- Project management experience and demonstrated experience with one of the standard project management software (e.g. Microsoft Planner)
- Experience with budget management and forecasting
- Ability to work with respect and dignity for all colleagues and contribute to a cooperative team working environment
- Excellent written and verbal communication skills, in English
- Financial acumen and the ability to interpret and analyze financial reports
- Basic understanding of management including organizational skills and attention to detail
- Sound problem-solving and decision-making skills
- Ability to work both independently and as a part of a team when required
DesiredCriteria:
- Experience implementing USAID-funded programs
- Proficiency in a second language relevant to a developing country context
Equity,Diversity & Inclusion - Palladium is committed to embedding equity, diversity, andinclusion into everything we do. We welcome applications from all sections ofsociety and actively encourage diversity to drive innovation, creativity,success and good practice. We positively welcome and seek to ensure we achievediversity in our workforce; and that all job applicants and employees receiveequal and fair treatment regardless of their background or personalcharacteristics. These include: (but are not limited to) socio-economic background,age, race, gender identity and expression, religion, ethnicity, sexualorientation, disability, nationality, veteran, marital or Indigenousstatus.
Shouldyou require any adjustments or accommodations to be made due to a disability oryou are a neurodivergent individual or for any other circumstance, please emailour team at accessibility@thepalladiumgroup.com and we willbe in touch to discuss.
Safeguarding - We defineSafeguarding as "the preventative action taken by Palladium to protect ourpeople, clients and the communities we work with from harm". We are committedto ensuring that all children and adults who come into contact with Palladiumare treated with respect and are free from abuse. All successful candidates will be subject toan enhanced selection process including safeguarding-focused interviews and arigorous due diligence process.
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