Manager, Project Delivery, CATALYZE
About Palladium:
Palladium is a global company working to design, develop anddeliver positive impact on the lives and livelihoods of people around theglobe; broaden access to health, water, power, and infrastructure; buildenduring, sustainable, and transformative institutions and market systems toaddress global challenges; and conserve the natural world. We operate in over90 countries and have a workforce of 4,000 talented, motivated, and diversestaff of all religions, races, languages, and gender identities.
This Opportunity:
CATALYZEis a $250 million 8-year program, designed to mobilize $2 billion in privatecapital, especially to underfinanced social sectors (such as education) andhigher risk countries (especially low-income and post-conflict countries)around the globe, complemented by a cross-cutting inclusion of gender-lensinvesting. CATALYZE serves as a "platform of platforms" that provides servicesto many missions and bureaus that "buy in" to tap the CATALYZE investment andpay-for-results project management expertise. Our aim is for investors to explore and find commercially viableopportunities and approaches to creating jobs, developing sustainable socialservices, tightening, and rationalizing supply chains, and advancing inclusivegrowth - ultimately, reducing the need for development institutions to providedonor funding.
Palladium is seeking a Manager,Project Delivery, to support the CATALYZE project. The Manager, Project Delivery, plays a key role in leadingday-to-day management activities of the project team, harmonizing technicalgoals and compliance with our client agreements, regulations, and internalpolicies. Through this experience and working closely with their PMU, managers,project delivery, are expected to gain the competencies and skills needed toprogress to director level roles in project delivery, or functional areas. Thisrole also typically supervises one or more Associate(s), Project Delivery,ensuring their training in project management duties and best practices, whilealso promoting their development and growth into future managers, projectdelivery or functional roles.
Location:
The position is based in Palladium's Washington D.C. office.
You and Your Career:
If you are a problem-solver, collaborator, and doer, and you haveexpertise in project management, financial management, or project compliance, we are interested in hearing from you.
We are a learning organization and provide growth opportunitiesfrom the start. We pride ourselves on giving you the freedom, resources,and guidance to chart a fulfilling career!
Reporting and Supervision:
The role reports to the Project Director. For multiple projects,the role has dual reporting requirements to the various relevant ProjectDirectors. Reporting requirements include:
- Attendance at all regular management team meetings
- Provision of regular updates to the line manager, including updates on Key Result Areas (KRAs) and any other material matters and/or areas of concern
- Monthly submission of financials and forecasts, and contributions to Practice and corporate reporting
- Other reporting as requested by the line manager
PrimaryDuties and Responsibilities:
ProjectManagement
- Plan and manage project start-up and closeout, supporting in-country corporate registration as needed
- Serve as the project's primary liaison with corporate services, Senior Managers, Project Delivery, and Compliance and Project Excellence Hub
- Prepare and maintain project specific components of the project management manual
- In collaboration with the Compliance and Project Excellence Hub and corporate services, provide training and guidance to project staff on, and ensure compliance with, company policies and client rules and regulations (covering as required risk management, project planning, human resource management, monitoring, reporting, finance, procurement, logistics, IT, communications, audit support and all other project managements matters)
- Establish project offices and office infrastructure; facilitate field office leases
- Participate in the development, implementation, and monitoring of project work plans, tracking project deliverables and monitoring project delivery against spending forecasts
- Support development and presentation of internal and external reporting (for example: quarterly Internal Project Reviews, CPARs, project risk assessments, annual reviews, and client deliverables)
- Ensure project issues and risks are logged, reported on, managed and mitigated; and escalate risks and issues to Practice and Project Excellence and Compliance Hub leadership, as required
- In collaboration with Risk Management, conduct spot checks on processes and internal controls including asset management procedures
- Ensure all corrective actions for assigned projects are implemented and report back to confirm their completion via the risk register
- Serve as a point of contact with service providers and address contractual matters as required
- Support development of project subcontractor, grant management, and procurement procedures compliant with internal and client's rules and regulations
- Report monthly on the status of partner budgets/invoicing and grants
- Manage planning and coordination of inputs from the company's security team as needed
- Contribute to technical assistance through reviews, engaging in work planning and discussions with the field team, etc. to build skills with the goal of taking on a more senior role, such as director of project delivery or a functional area
Contractand Client Relationship Management
- Monitor and maintain compliance with head/prime contracts including agreement action requests (i.e., travel, personnel changes, grant approvals, budget realignments, etc.)
- Liaise with C&C to communicate with contracting and agreement officers or other client representatives on any matters that make legal or financial commitments for Palladium
- Monitor and report on overall progress against agreed targets, milestones, outputs and activities
- Develop, manage and support contract amendments as required
- Liaise with and respond to requests from clients in conjunction with the project's director, including providing or giving inputs on reporting
- Support project advocacy with internal and external stakeholders
Financial Management
- Ensure company policies for financial management are implemented and are compliant with the client's rules and regulations
- Ensure that project levels of delegated authority issued are in accordance with Palladium's Expenditure Approval and Signature Authority Policy and Guidelines and manage the process for higher-level approvals as required
- Collaborating with Financial Management establish project charge codes, ensuring they meet client and project requirements for cost allocation, monitoring and evaluation, and reporting
- In collaboration with Treasury, facilitate project bank accounts set-up with appropriate company and project signatories
- Ensure the project financial calendar is adhered to including monitoring, reconciling, and reporting expense advances monthly
- Leads monitoring budget progress against forecast as one metric to track project progress against its work plan; proactively seeks to solve shortages or overages against the frozen forecast as needed
- Review monthly Funds Transfer Requests (FTRs) to ensure they reflect budget progress and forecasting and seek approval for them as needed
- Review cashbooks / field vouchers and ensure supporting documentation is complete
- Serve as a coordinator for service providers and approve (or obtain approval for) work orders and invoices; ensure the accuracy of client invoices (including monthly, milestone and performance based invoices)
- Monitor, reconcile and report expense advances monthly
- Support the external audit process as needed and ensure retention of project records is compliant with company and client policy
HumanResource Management and Recruitment
- Oversee project human resource planning, recruitment, contracting, with field teams and coordinate inputs from Compliance, HR, and Talent Acquisition teams (i.e. benefits, local labor law, etc.)
- Working with associate, maintain project data on relevant HR systems for short-term and long-term staff and consultants; is maintained accurately
- Lead the mobilisation and demobilisation of all international staff (short-term and long-term) including contracting (in coordination with HR) and travel management
- Serve as primary supervisor to one or more Associate(s), Project Delivery, or Senior Associate(s), Project Delivery
- In conjunction with the PMU, and the Senior Manager, Project Delivery, engage in employee onboarding and training, educating new staff on policies, procedures, tools, and Palladium's culture
- Actively monitor, review, correct, and provide feedback on all supervisee's work products, providing additional training and support where necessary
- Take a proactive role in staff development, including working with supervisees to identify professional development opportunities, and holding monthly coaching sessions to advise them on project management best practices, core competencies, and general work skills and behaviors
BusinessDevelopment / Other
- Contribute to company growth by ensuring assigned projects are managed well, ensuring Palladium is seen positively by clients for consideration in future business development
- Participate in capture planning, providing inputs on implementation requirements
- Provide input and support business development of the company as required
- Complete other duties as assigned
KeyCompetencies Required:
- Works with respect and dignity for all colleagues and promotes a cooperative team working environment
- Formal Project Management training and expertise is helpful
- Excellent written and verbal communication skills
- Financial acumen and the ability to interpret and analyse financial reports
- Sound problem solving and decision-making skills
- Strong management skills with ability to mentor, coach, lead, develop and evaluate staff
- Ability to travel and work in developing countries for extended periods of time if needed
- Adaptability to work with a low level of supervision and as a part of a team as needed
ProfessionalExpertise/Competencies Preferred:
- Experience working in the international development sector
- Prior experience with USAID contracts and cooperative agreements is helpful
- Excellent English language communication skills and fluency in international language
Equity,Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusioninto everything we do. We welcome applications from all sections of society andactively encourage diversity to drive innovation, creativity, success and goodpractice. We positively welcome and seek to ensure we achieve diversity in ourworkforce; and that all job applicants and employees receive equal and fairtreatment regardless of their background or personal characteristics. Theseinclude: (but are not limited to) socio-economic background, age, race, genderidentity and expression, religion, ethnicity, sexual orientation, disability,nationality, veteran, marital or Indigenous status.
Shouldyou require any adjustments or accommodations to be made due to a disability oryou are a neurodivergent individual or for any other circumstance, please emailour team at accessibility@thepalladiumgroup.com and we willbe in touch to discuss.
Safeguarding - We defineSafeguarding as "the preventative action taken by Palladium to protect ourpeople, clients and the communities we work with from harm". We are committedto ensuring that all children and adults who come into contact with Palladiumare treated with respect and are free from abuse. All successful candidates will be subject toan enhanced selection process including safeguarding-focused interviews and arigorous due diligence process.
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